Job Description

Workplace Manager

Maternity Cover

City of London

We are looking for an experienced Office Manager with strong organisational and project management skills and the ability to interact with staff of all levels
Current duties, but not limited to:

• Responsible for the smooth running of the London, Manchester and Belfast offices
• Be first response for the Workplace LDN/MAN/BFST email alias and be first point of call for the meeting room calendars
• Maintain tidiness of the London office
• Maintain tidiness of client meeting rooms and prepare the large boardroom for any client/internal meetings
• Work with the IT team on any client meeting rooms
• Responsible for booking any non-London based Intapp employees and external visitors to the building security portal
• Organise any catering for client or large internal meetings
• Meet and greet external visitors, ensure they sign into Envoy, and offer any refreshments upon their arrival
• Allocate lockers, and give authorisation for bicycle storage for London office, update spreadsheets accordingly
• Responsible for updating any posters/signage around the office
• Receive and manage daily post/couriers for the London office and screening incoming phone calls
• Manage all vendor invoices for London, Manchester and Belfast under \xc2\xa315k and raise PO\xe2\x80\x99s for costs over \xc2\xa315k
• Manage budget costs on food & beverage, avg. monthly employee costs, social committee, and office supplies
• Maintain relationships with vendors, landlords, and building security teams for UK
• Organise lunches Tuesday-Thursday for Manchester and Belfast teams
• Manage stock on snacks and drinks for London, Manchester and Belfast teams and update spreadsheets accordingly
• Be first point of contact with the U.S. Marketing team on any couriers and swag for any UK marketing events
• Order business cards for UK staff
• Take lead on the Social Committee teams in London, Manchester and Belfast
• Attend weekly meetings with Global Real Estate Senior Director to discuss current UK projects
• Attend weekly Global Workplace scrum meetings, and give any updates from the UK
• Continue to lead the Workplace onboarding program for UK staff
• Continue to ensure Intapp are being compliant with H&S across all UK offices, including organising DSE assessments, First Aid and Fire Wardan training, and First Aid kit/AED maintenance and updating H&S policies (if necessary)
• Maintain Intapp Workplace SharePoint sites for EMEA, updating where necessary
• Continue to project manage the installation of ADT in the London office
• Continue to project manage the design improvements to the London client area
• Continue to project manage to design improvements to the Belfast office
• Continue to project manage the Manchester office move
• Continue to work on a sustainability program for all UK offices
• Assist with the launch of iOffice for all UK offices

Skills

• First Aid and Fire Warden qualified certificates \xe2\x80\x93 ideal but not essential
• Real Estate background - ideal but not essential
• Security/Access Control background \xe2\x80\x93 ideal but not essential
• Travelling may be required

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Intapp provides equal employment opportunities to all qualified applicants and will make hiring decisions without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristic protected by federal, state or local laws. All offers are contingent upon passing a criminal history and other background checks if applicable to the position.

Please note: Intapp will not hire through text message, social media, or email alone. We will never extend a job offer unless you have been contacted directly by an Intapp recruiter and have participated in the interview process which will generally consist of 3 or more virtual or in person meetings. We post all legitimate job openings on the Intapp Career Site at .

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