Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.



Workplace Coordinator



Provide general overall Facilities Management services including continuous monitoring of facility and creating a best-in-class workplace experience. Work with facility manager(s) to handle routine facility management operations, including procurement of supplies and services, assigning work orders within CMMS, issuing purchase orders, managing bid requests and service/construction contracts, asset/equipment tracking/disposal, and processing of accounts payable and accounts receivable.



Supporting tasks for site events and regular workplace programming to ensure any assigned tasks for the group or our sub-contractors are completed.



This is a 12 months Fixed Term Contract (covering maternity leave)



Area of Responsibility



Administrative Function

o Assist Facility Management Team with tactical planning for the team's goals and objectives and completion of day to day workload

o Provide facility specific assistance to the project management team as needed or requested

o Manage and maintain small facility management tasks as assigned

o Coordinate/support special events in support of client or JLL

o Provide support for meetings and conference room reservations as needed and directed

o Assist with the coordination and scheduling of maintenance activities



Communication and Relationship Coordination

o Provide general overall facility management services including continuous monitoring of office/facility

o Act as an interface with client, visitors and guests

o Ensure appropriate follow up with customers

o Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal



Compliance

o Assist with budgetary requests, analysis and reporting

o Assist with researching, analysing and reporting budget variances



Knowledge, Skills & Abilities



Education/Training

o Associates degree in facilities management, building, business or other related field; or equivalent work experience



Years of relevant experience

o 2+ years' experience with Facility or Property Administration



Skills & Knowledge

o Superior customer service skills and orientation

o Ability to maintain professionalism at all times under stressful situations

o Ability to plan and manage work under time constraints

o Ability to multitask and work without direct supervision

o Experience working within Corrigo or other CMMS/Automated Work Order system.

o Proficient in MS Office, Google suites, and possess strong written, verbal and people skills

o Strong organizational skills and collaborative style



Other Abilities

o Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports



#LI-JA1

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.