Job Description

Workplace Coordinator

Provide general overall Facilities Management services including continuous monitoring of facility and creating a best-in-class workplace experience. Work with facility manager(s) to handle routine facility management operations, including procurement of supplies and services, assigning work orders within CMMS, issuing purchase orders, managing bid requests and service/construction contracts, asset/equipment tracking/disposal, and processing of accounts payable and accounts receivable.


Supporting tasks for site events and regular workplace programming to ensure any assigned tasks for the group or our sub-contractors are completed.


This is a 12 months Fixed Term Contract (covering maternity leave)

Area of Responsibility

Administrative Function

o Assist Facility Management Team with tactical planning for the team's goals and objectives and completion of day to day workload

o Provide facility specific assistance to the project management team as needed or requested

o Manage and maintain small facility management tasks as assigned

o Coordinate/support special events in support of client or JLL

o Provide support for meetings and conference room reservations as needed and directed

o Assist with the coordination and scheduling of maintenance activities

Communication and Relationship Coordination

o Provide general overall facility management services including continuous monitoring of office/facility

o Act as an interface with client, visitors and guests

o Ensure appropriate follow up with customers

o Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal

Compliance

o Assist with budgetary requests, analysis and reporting

o Assist with researching, analysing and reporting budget variances

Knowledge, Skills & Abilities

Education/Training

o Associates degree in facilities management, building, business or other related field; or equivalent work experience

Years of relevant experience

o 2+ years' experience with Facility or Property Administration

Skills & Knowledge

o Superior customer service skills and orientation

o Ability to maintain professionalism at all times under stressful situations

o Ability to plan and manage work under time constraints

o Ability to multitask and work without direct supervision

o Experience working within Corrigo or other CMMS/Automated Work Order system.

o Proficient in MS Office, Google suites, and possess strong written, verbal and people skills

o Strong organizational skills and collaborative style

Other Abilities

o Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports


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