Job Description

Details

Reference number

329014

Salary

\xc2\xa325,976 - \xc2\xa334,453

Job grade

Executive Officer

Contract type

Fixed Term

Length of employment

Ending September 2024

Type of role

Administration / Corporate Support

Working pattern

Flexible working, Full-time, Homeworking, Job share, Part-time

Number of jobs available

1


Contents

• Location About the job Benefits Things you need to know Apply and further information

Location

Remote working (anywhere in the UK)
About the job

Job summary

This is an exciting role within the National Tuberculosis Unit in UKHSA. As the Unit Administrator, you will work closely with the Head of the National TB Unit in the delivery of business administration activities, including administrative support to the national TB Action Plan. The post holder will understand how to prioritise and manage communication effectively with the team recognising conflicting schedules, workloads and localities. Location: The UK Health Security Agency (UKHSA) offers hybrid working \xe2\x80\x93 this means that whilst the role will be based in one of our offices, there will be opportunities for an element of working from home. UKHSA have office locations across the UK. Role available at all core and scientific locations with home working available. List of core locations: Birmingham, Leeds, Liverpool, London, Porton Down, Colindale, Chilton or home working subject to approval You will be asked to express a location preference during the application process. The balance between home and workplace working is to be agreed with the line manager, determined primarily by business needs and in line with departmental policy. *Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available. *

Job description

The job holder will be required to carry out the following responsibilities, activities and duties:

• The post holder will provide day-to-day administrative and/or dedicated PA support to the TB Unit senior management team.
• They will maintain effective working relationships with a variety of stakeholders both internal and external to the organisation.
• The post holder will work with minimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties.
• The post holder may work with colleagues who are based across the country at different sites and/or who work remotely.
• They will be expected to lead and act as a central coordinating point of contact for a range of business administration activities. This will include delegated lead responsibility for certain corporate function processes. For example, compiling and updating health and safety risk assessments or reporting of sickness absence and preparing and submitting returns on behalf of the team as required.
• Provide dedicated comprehensive PA support to of one or more individual senior members of the TB Unit as requested.
• Provide comprehensive administrative support to teams across the TB Unit.
• Lead and act as a central coordinating point of contact for a range of business administration activities. This will include delegated lead responsibility for certain corporate function processes. For example, compiling and updating health and safety risk assessments or reporting of sickness absence and preparing and submitting returns on behalf of the team as required.
• Communicate and engage effectively with a range of people, including internal and external staff and stakeholders. This will include dealing with stakeholder enquiries promptly and courteously by email, telephone, letter or in person, referring to the relevant lead where appropriate.
• Responsible for the organisation of meetings and events and production of reports, papers, minutes and updating action logs as required. This will include providing secretariat support to teams and other internal meetings and networks as required.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Person specification

It is important through your application and Statement of Suitability of 750 words that you give evidence and examples of proven experience of each of the essential criteria (for full details of all essential criteria please refer to the attached job description): Essential

• Educated to degree level/NVQ level 6 in relevant subject or equivalent level of qualification and/or equivalent experience.
• IT skills and advanced Microsoft Office experience, including Word, Outlook, Excel, PowerPoint.
• Significant administrative/ secretarial experience including developing, implementing and maintaining office systems and handling sensitive information.
• Follow relevant policies, procedures and legislation to complete your work.
• Experience of organising meetings and producing supporting paperwork, including agendas and taking minutes/action notes.
• You are inquisitive, you seek out new information and look for new ways to develop yourself.

Desirable

• Experience working in a public sector organisation.
• Line management skills.
• Ability to use digital tools e.g. JIRA.

To review the full criteria, please refer to the .
Benefits

For more information on the UKHSA please visit: UK Health Security Agency - GOV.UK (www.gov.uk) Benefits

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%
• Range of health and wellbeing support

Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at Childcare Choices , 30 Hours Free Childcare, Tax-Free Childcare and More , Help with Costs , GOV.UK
Things you need to know

Selection process details

STAGE 1 - APPLICATION & SIFT: You will be required to complete an application form. This will be assessed in line with the full list of essential criteria as detailed in the attached job description \xe2\x80\x93 please do provide evidence of how you meet this. If you are successful at this stage, you will progress to an interview. STAGE 2 \xe2\x80\x93 INTERVIEW This stage will involve an interview by video. As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification. You will also be asked to provide information within the \xe2\x80\x98Employer/ Activity history\xe2\x80\x99 section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history. Expected Timeline: Advert close: 23:55hrs on 10th December 2023 \xe2\x80\x93 unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Shortlist: w/c 11th December2023 Interviews: w/c 18th December 2023 Please note these dates could be subject to change. Eligibility Criteria Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants) Nationality requirements Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found at https://www.gov.uk/government/publications/nationality-rules This job is broadly open to the following groups:

• UK nationals
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the Republic of Ireland
• Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
• Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• Certain family members of the relevant EU, EEA, Swiss or Turkish nationals

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\'s Recruitment Principles. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment. Security clearance level requirement Successful candidates must pass a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard. People working with government assets must complete Basic Personnel Security Standard checks. For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest. Please Note This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&C\xe2\x80\x99s are found https://www.ukhsa.reed.com/ Are you already a civil servant, or employed by a Civil Service Commission accredited public body? Please state home department on your application form. Do you meet the nationality requirements for this post? https://www.ukhsa.reed.com/ Complaint process: The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission\'s Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints1@ukhsa.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.
Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\'s recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• 
  Name :
  Chloe Britten-Austin
  Email :
  ukhsa.recruitment@reed.com

Recruitment team

• 
  Email :
  ukhsa.recruitment@reed.com