Job Description

TechnipFMC is a global leader in the energy industry, specialized in subsea and surface technologies integrated projects, products, and services. Our mission and vision: to enhance the performance and drive real change in the traditional and new energy industry. How we do it: by constantly challenging conventions, tackling some of the most complex technical and engineering challenges and investing in our 20,000+ employees worldwide.

If contributing to breakthrough projects in a truly global playground inspires you, this might be the opportunity for you.

Job title : Tendering Engineer

Job description: Managing all commercial aspects of allocated Client tenders and Budget Proposals

General Responsibilities:

• Responsible for managing all commercial aspects of allocated Client tenders and Budget Proposals including all associated subcontracts and supplier proposals in accordance with TechnipFMC procedures, processes and systems.
• Prepare and manage tender plan in conjunction with allocated Tendering Manager / Project Manager / Project Engineering Manager to ensure all defined deliverables are managed within agreed timeframes,
• Ensure all key progress and approval meetings / Gates are held and minuted with appropriate attendees throughout the tender process. including, but not limited to: Tender Kick-Off, Progress review, Risk review, Cost and Contingency review, Qualifications Review, Submit Approval, Clarifications, Sign Approval, and Project Handover.
• Prepare all internal tender process approval documents throughout the tendering phase and ensure approvals are made in a timely manner and in accordance with approved Power Reserve List.
• Prepare detailed and accurate cost estimate of defined technical solution(s) including contingency and risk provisions in conjunction with Tendering Manager / Project Manager / Project Engineering Manager.
• Ensure internal onshore personnel, spoolbase costs, manufacturing, offshore spreads (vessels, equipment and personnel) costs are fully identified, confirmed and included in the cost estimate.
• Ensure appropriate tax, currency hedging and cashflow requirements are defined and included for within the cost estimate and/or qualifications, with necessary finance approvals.
• Maintain up to date and comprehensive Clarification Registers for Client and subcontractors.
• Perform appropriate commercial reviews including interface with Legal and Contracts for contractual reviews as required.
• Co-ordination and delivery of department initiatives and objectives as required by Tendering Manager.
• Provide guidance, assistance and support to less experienced commercial personnel and the wider business in general.
• Manage internal reporting of status on allocated commercial and contractual issues for allocated tenders in accordance with company procedures, processes and systems such as Tender Status Report.
• Other appropriate tasks as may be directed by the Tendering Manager from time to time.

Client Responsibilities

• Agree points of contact with Client on tender submission requirements and clarifications to ensure consistent communications plan is established and maintained and accurate formal communication log is administered by Tender Coordinator.
• Prepare commercial deliverables and liaise with Legal and Contracts for contractual deliverables for inclusion in Client tender submissions: generally commercial qualifications, contractual qualifications, Vessel Notification mechanism, Price schedule, Milestone payment plan and Cancellation schedule.
• Provision of Commercial representation at Client tender clarification meetings as required.

Subcontract Management Responsibilities

• Define and manage the procurement plan for the tender and ensure subcontractors and suppliers are managed using the relevant TechnipFMC systems and tools throughout the tendering phase.
• Propose procurement strategies to reduce costs and optimise schedules where required.
• Prepare the corresponding ITT package and manage the bid process including: expediting receipt of bids, clarification, commercial & contractual evaluation, risk analysis, recommendation for inclusion in UKBU final tender, ensuring input and review by all appropriate stakeholders and management.
• Ensure all third party costs are fully identified, confirmed and included in the cost estimate.
• Ensure only qualified suppliers are recommended and initiate the supplier qualification process where necessary.
• Select the appropriate form of standard subcontract for inclusion in ITT package where appropriate.
• Participate in all relevant subcontractor and supplier meetings where agenda relates to commercial and contractual matters, including cost and schedule in order to be aware of all project activities which may affect the contractual position and exposure to risks.
• Resolve commercial positions with subcontractors and suppliers where required.
• Foster smooth and effective working relationships with subcontractors and suppliers

Post Contract Award Responsibilities (on secured awards)

• Ensure proper and timely handover of all relevant commercial and contractual documents including summary of the As won position to Operations and execution Project Manager following signature of Contract.
• Establish project details in the Contracts Workspace to define As-Won tender baseline.
• Liaise with legal to ensure all agreed deviations from Group contractual and financial principles are fully signed as soon as practical and not later than prior to signature of Client contract.
• Ensure any changes from submission of proposal to the agreed As-Won position are agreed by management and communicated to the Project Manager and included in the final signed contract and internal handover.
• Ensure Client contract document is duly executed and distributed.

Main accountabilities:

• Directly contribute to TechnipFMC\xe2\x80\x99s activities to secure contracts and new business opportunities by effective definition and tender management of project cost, commercial obligations and risk exposure ensuring a suitable risk / reward profile is agreed with Client.
• Liaise with Legal & Contracts to ensure contractual terms and conditions are prepared, collated and approved as part of tender submission
• Responsible for all aspects of the preparation, validation and presentation of estimates
• Generate cashflow schedule, milestone payment and contract cancellation schedules.
• Maintain databases for cost benchmarking/norms/tools including formal feedback loops with Operations and Commercial Leads
• Ensure all responsibilities are executed in strict compliance with relevant company policies, processes and procedures and in accordance with TechnipFMC Group Values.
• Ensure appropriate and relevant estimating, cost and commercial support is provided to the Tendering Manager / Project Manager / Project Engineering Manager and throughout the tendering phase.
• Establish and maintain good working relationships with Client, Subcontractors and Suppliers throughout the tendering phase.
• Manage commercial risks on tenders to ensure risks are identified early and either eliminated or managed appropriately by the Tendering Manager / Project Manager / Project Engineering Manager during the preparation and clarification phases of the tender process.
• Support Tendering Manager / Project Manager / Project Engineering Manager in developing and defining the cost base, contingency, competitor analysis and risk provision for the technical solution.
• Ensure active management of all Tender Clarifications on allocated tender with respect to Client, Subcontractors and Suppliers.

Additional information:

• Demonstrate ability to plan own workload and be able to use initiative to prioritise key tasks and solve problems.
• Ability to execute all aspects of the roles and responsibilities with some direction and supervision.
• Demonstrate knowledge and understanding of commercial and contractual processes and procedures and Group Operating principles, standard and values. Able to impart this knowledge and share with others within and out with Commercial function.
• Ability to work on individual basis, as part of a team as the situation merits.
• Ability to make improvements to business processes and procedures.

You are meant for this job if:

Typical background and experience required:

Must have:

• High standard of written and spoken English.
• Ability to work under minimal supervision and direction.
• Experience in a commercial environment performing a similar role which demonstrates exposure to the key commercial concepts in relation to commercial risk management with specific emphasis on tendering activities.
• Experience of estimating techniques for the oil and gas industry and demonstrable knowledge and experience of estimating tools
• Awareness of standard oil & gas contractual terms and conditions.
• Technical and practical understanding of engineering, procurement, construction, and installation methods and techniques as applicable to the oil and gas industry.
• Demonstrable high level of competence in the discharge of such commercial duties.
• Ability to work under pressure and prioritise workload to meet deadlines,

Nice to have:

• Experience in offshore / subsea related industrial environment.
• Professional or undergraduate degree level qualification in Quantity Surveying, Business Administration / Management or Purchasing discipline

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TechnipFMC promotes inclusion and diversity, guaranteeing equal opportunities to everyone, regardless of age, race, ethnicity, religion, sexual orientation, gender expression, disability or any other plurality.

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