Job Description

HOW TO APPLY

If you would like to apply for the post, please send us your CV along with a cover letter (no more than 1 side of A4) outlining why you are interested in the role and why you think you would be a suitable candidate, referring to the job description and person specification. Please also complete the online equal opportunities monitoring form.

Please email your CV and cover letter to recruitment@edfilmfest.org with the job title in the subject heading

no later than 6pm on Wednesday 30 April 2025.

Please note that we are only handling applications electronically.

We expect that interviews will take place

w/c 5 May 2025

.

Please complete the EDI Monitoring Form through this link: https://docs.google.com/forms/d/e/1FAIpQLSelVfp5vPyF98i34B8gjgJE0eWSv1FFPcvU4jG5XUJSsuHuSw/viewform?usp=header

ABOUT EDINBURGH INTERNATIONAL FILM FESTIVAL

Edinburgh International Film Festival (EIFF) is the world's oldest continually running film festival and, in 2024, relaunched as a brand new entity with a new board of industry leaders. Honouring 70+ years of festival history, EIFF showcases the very best filmmaking talent in a re-energised format that is rooted in a local Scottish context whilst embracing the international diversity of creative expression.

EIFF is poised to accelerate the discovery of new talent through its two centrepiece competitions; The Sean Connery Prize for Feature Filmmaking Excellence, which carries a cash prize of 50K, and The Thelma Schoonmaker Prize for Short Filmmaking Excellence, which carries a cash prize of 15K, both decided by audience vote.

EIFF's August fixture runs in parallel to a host of creative festivals taking place in Edinburgh, including The Fringe, Edinburgh International Festival, Edinburgh International Book Festival, Edinburgh International Art Festival, Edinburgh International TV Festival, and many more, which sell millions of tickets to cultural connoisseurs from around the world.

The EIFF Board includes Chair Andrew Macdonald of DNA Films (TRAINSPOTTING, THE BEACH, 28 DAYS LATER, SUNSHINE ON LEITH, CIVIL WAR), Vice Chair Amy Jackson of Unified Theory (THE NEST, AFTERSUN, THE END WE START FROM), Peter Rice (former Chairman of General Entertainment at Disney and President of 21st Century Fox) and Teresa Moneo (Director of UK Film at Netflix). Helmed by CEO & Festival Director Paul Ridd and Festival Producer Emma Boa, the team works to create a world-class showcase for independent film and filmmaking talent.

A global player celebrating the very best that cinema has to offer in a modern, energised context, the core strategy of the revitalised Festival is to embed within the wider cultural offering taking place in Edinburgh in August, embracing the sense of discovery, experimentation and cross-arts collaboration.

VISION

Film will be embraced as a powerful connector locally, nationally and internationally.

MISSION

To connect film, artists and industry with audiences.

VALUES

Integrity:

We are honest, transparent and committed to strong ethical practices.

Innovation:

We are forward-thinking, experimental and committed to making bold creative choices.

Collaboration:

We are inclusive, multidisciplinary and committed to partnership working to amplify aims and benefits.

Technical Coordinator

Job Title: Technical Coordinator

Reports to: Technical Manager

Works with: Programme Manager, Production Manager, Programme Coordinators, Venue Technicians

JOB PURPOSE

The Technical Coordinator will support the Technical Manager in ensuring the seamless and efficient technical delivery of the Festival programme. Key responsibilities include the comprehensive management of print traffic, coordination of distribution of drives across Festival venues, and precise reporting of technical and logistical information relating to both film screenings and live events. The role is key to ensuring the smooth delivery of all screenings and events, and requires a working knowledge of Digital Cinema Initiatives (DCI) standards, the ability to interpret and process both DCI and non-DCI XML files, and a clear understanding of Composition Playlists (CPLs) and Key Delivery Messages (KDMs). Festival technical operations are both diverse and demanding. The successful candidate will be a conscientious and detail-oriented individual who takes pride in delivering to a high standard. They must demonstrate the ability to adapt swiftly within a fast-paced environment, efficiently managing assigned tasks while upholding the highest standards of accuracy and professionalism.

Responsibilities

? Coordinate inbound and outbound logistics for all screening materials, including KDM tracking;

? Liaise with rights holders, as required;

? Accurately and promptly maintain the Festival management platform (Filmchief) in relation to screening materials and the technical requirements of live events;

? Prepare and distribute technical schedules across multiple screening venues;

? Support the Technical Manager on delivery of the EIFF Programme Launch and other Festival events, as required;

? Support the Technical Manager on distribution of drives to EIFF venues, as required;

? Work with venue technicians to ensure smooth flow of information and all requirements are met to deliver events seamlessly;

? Work with the Production Manager to support development of operational plans and risk assessments, as required;

? Liaise with the Production Manager over technical set up for events;

? The post holder must at all times carry out their responsibilities with due regard to EIFF's policies and procedures;

? Communicate effectively with colleagues and departments across the Festival to share information, meet deadlines and promote a positive working environment;

? Contribute to the successful delivery of EIFF.

General

? Communicate effectively with colleagues and departments across the Festival to share information, achieve deadlines and promote a positive working environment;

? Attend meetings and provide progress reports as required;

? On completion of the contract, complete any reports as required;

? Always act in accordance with EIFF policies and procedures;

? Carry out other duties as reasonably requested by your line manager.

PERSON SPECIFICATION

Essential

? High level of fluency in all technical aspects of film screenings and formats

? Excellent attention to detail

? Strong organisational skills

? Effective time management

? Adaptability and flexibility

? Proactive approach

? Self-motivated and capable of working both independently and collaboratively within a team setting

? Excellent English language, both verbal and written

? Problem-solving skills and mindset

? Resilience and composure, maintaining professionalism and focus in high-pressure situations.

? Excellent IT skills, including email and databases

? Ability to be flexible and respond to changing priorities

? Ability to function well under pressure

? Ability to work constructively in a team and to work independently

? Proven record of working successfully to deadline

? Has the right to work in the United Kingdom or be able to obtain as such

Desirable

? Experience working in an events, arts, or festival environment, or within a role requiring high levels of coordination and responsiveness.

? Background in film handling, broadcast or video editing.

? Health & Safety awareness

TERMS AND CONDITIONS

Working days: 5 days a week by agreement within standard office hours of 9.30 to 17:30, Monday to Friday. At peak times, and particularly immediately before and during EIFF, it will be necessary to work outside standard hours and at weekends.

Payment of overtime is not applicable to this post.

Contract type: Fixed term contract. June - September 2025

Salary: 27,540

Holiday entitlement: 25 days per annum plus public holidays, pro rata plus 10 public holiday of which 5 are fixed and 5 are floating days

Working arrangements: Based at EIFF offices in Techcube in Summerhall. Hybrid working arrangements can potentially be discussed and agreed

Pension Scheme: EIFF will comply with the employer pension duties in accordance with Part 1 of the Pension Act 2008, as amended or replaced from time to time

Edinburgh International Film Festival is an Equal Opportunities Employer and as such all positions will be offered to the candidate with the required skills for the post and without consideration to a candidate's race, ethnic origin, nationality, religion or belief, sex, sexual orientation, gender reassignment, age, marital or civil partnership status or disability. Please note that EIFF is not a licensed sponsor for VISAs and as such you must already have the Right to Work in the UK to apply for our roles.

ENVIRONMENTAL SUSTAINABILITY

One of EIFF's core aims is to be an environmentally sustainable business and this approach will be embedded across the organisation.

Job Types: Full-time, Fixed term contract
Contract length: 4 months

Pay: 27,540.00 per year

Work Location: In person