Job Description

If you are looking for an administrator role where you are valued, and want to be part of a team that supports people experiencing difficulties in prison then this is the role for you!Inclusion value the contribution and hard work of everyone, but especially that of our administration workforce.We recognise the importance of the job you do and we know that we can not function without you!In this role you will utilise all of your expertise in providing a standard administration function which will ensure the smooth running of the service. This may be ordering stationery, minute taking, answering telephones and responding to emails. You will be responsible for managing the team's functional mailbox and working with the team to process referrals to help those in need.The role is within a prison setting based at HMP Oakwood. This is an integrated mental health and substance misuse service and the team includes RMNs, social worker, occupational therapist, psychiatrist, psychologist and psycho-social workers.This is an administrator role with a distinction, you are an important part of a team, making a difference.Please note: this vacancy may close early should a sufficient number of applications be received.Main duties of the jobWe are looking for a part-time administrator (working 22.5 hours per week) for the Integrated Mental Health and Substance Misuse Team at HMP Oakwood.You will manage the single point of contact, assist with the processing of referrals and provide an administrative function for the service in response to need.Inclusion provide services in 23 prisons across England and each service has administration roles. The central administration team is available to offer support and guidance to prison administrators when required.About usInclusion, created in 2002 is part of the Specialist Services Care Group of Midlands Partnership University NHS Foundation Trust (MPFT). We provide caring and effective services across England, including, West Yorkshire, West Midlands, East Midlands, West Mercia, Thames Valley, Hampshire, Isle of Wight and Thurrock, Essex. We support individuals, families and communities who are affected by addiction, crime, mental health or need treatment for their sexual health. We believe that the individuals and families who use our services should receive high quality, committed and inclusive care, realising all the benefits a modern NHS organisation can provide. We work with patients and our staff teams to achieve the best outcomes we can. We invest heavily in training and development, and the wellbeing of our people, both staff and service users is central to who we are. Here at MPFT, we are proud of the comprehensive wellbeing and lifestyle support offer available, in addition to in-house training and coaching support. Our services are robustly governed, evidence-based, inclusive, and designed and provided in conjunction with service users. We are committed to providing the best service we can, and if you share our values, we want you on our team!For more information about HMP Oakwood and our incentives offer please see attached information.Date posted01 April 2025Pay schemeAgenda for changeBandBand 3Salaryxc2xa324,625 to xc2xa325,674 a year Per annum, pro rataContractPermanentWorking patternPart-timeReference number301-IT-25-7104367Job locationsHMP OakwoodOaks DriveFeatherstoneWV10 7QDJob descriptionJob responsibilitiesPlease see the for further details. Please see the summary below:

• Provide a full administrative service to the team.
• Understand and supervise the confidential referral system.
• Minute-taking.
• Preserve and uphold confidentiality.
• Maintain filing systems.
• Management of incoming post/emails and any onward actions required (for example notifying individuals of pertinent updates/information or escalating where necessary).
• Ordering and management of stock-levels of office equipment, clinical equipment, stationary and resource materials.

Job descriptionJob responsibilitiesPlease see the for further details. Please see the summary below:

• Provide a full administrative service to the team.
• Understand and supervise the confidential referral system.
• Minute-taking.
• Preserve and uphold confidentiality.
• Maintain filing systems.
• Management of incoming post/emails and any onward actions required (for example notifying individuals of pertinent updates/information or escalating where necessary).
• Ordering and management of stock-levels of office equipment, clinical equipment, stationary and resource materials.

Person SpecificationQualificationsEssential

• Education to GCSE level/GCE 'O' Level or equivalent - Math/English minimum
• Working towards NVQ Level III or equivalent qualification in administration
• An IT qualification

ExperienceEssential

• Significant experience of providing clerical services.
• Proven ability to administrate meetings including minute taking

Person SpecificationQualificationsEssential

• Education to GCSE level/GCE 'O' Level or equivalent - Math/English minimum
• Working towards NVQ Level III or equivalent qualification in administration
• An IT qualification

ExperienceEssential

• Significant experience of providing clerical services.
• Proven ability to administrate meetings including minute taking

NHS