Job Description

Provide administrative support associated with case files at Magistrates and Crown Court.

Key Responsibilities:

• Court management: interrogation of LIBRA for other matters/similar offences and the use of \'hidden\' courts - administratively dealing with court cases/adjournments.
• Summons management; summons not served cases, personal service summonses, enquiries with other forces, statutory declarations.
• Home Office Production Orders administration: receipt, processing, and notification of completed actions.
• Interpreters\' administration: receipt, processing, and notification of completed actions.
• Interpretation of back sheet (CPS folder) information.
• Remand additions; liaison with OIC/custody/GSL/Courts.
• Witness Summons administration: receipt, processing, and notification of completed actions.
• Bail applications administration: receipt, processing, and notification of completed actions.
• Appeals administration - receipt, processing, and notification of completed actions.
• Receipt and action of enquiries re Court results.
• Liaison with other agencies i.e., Probation and notifying they must contact.
• Updating systems i.e., WMS witness attendance rates after trial.
• Some victim notifications where no Witness Care Officer is assigned.
• Assist with Antecedent duties in the absence of the substantive post holder.
• Administration of work to and from CPS, especially identification of actions required and completed.
• Any other duties commensurate with the grade of the post.

Skills and experience:

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and hybrid working
• Generous \'family\' leave
• Voluntary CPD Events for all staff to allow continuous development
• Mentoring & Coaching Scheme
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service (accessible 24/7)
• Additional benefits for Westfield Health members
• Cycle to work scheme
• Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

South Yorkshire Police\'s Key Values:

Please find attached information sheet on South Yorkshire Police\'s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Fixed: This is a traditional arrangement, applicable when the work is mostly required to be undertaken at a fixed single place of work (on police premises) for most of the time. The work can only or is more effectively delivered from a police premises or other agreed organisational/partner premises.

Field: This applies to roles that do have a base, however, due to the nature of their duties is required to travel to other locations. Due to the nature of these roles, they cannot accommodate flexible working from home on a permanent basis.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

Closing Date:

Tuesday 1 August 2023 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Catherine Broughton on 714113/0114 296 4113. Please do not contact this number for an application form.

Diversity & Inclusion:

Expressions of interest are particularly welcome from female and ethnic minority candidates.

It\'s really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Note to candidates:

Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required. These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.

Apply for the role:

To apply for the role, please click the \'Apply\' button.

Internal Candidates;

To apply for this post as a secondment, you must have the support of your current Line Manager. This should be sent via email to the Hiring Line Manager. Please ensure that the role title and the closing date are stated in the subject of your email. If support is not given and you wish to apply as a on a Fixed Term Contact basis then you must contact a member of the Talent Acquisition Team before submitting your application form.

Without support, your application will not be considered any further.

South Yorkshire Police