Job Description

The Global Learning & Development (GLD) organization has an opening for a Sr. Associate, Administrative Services who will be responsible for supporting The Chief Learning Officer (CLO) and a team of learning professionals focused on aligning learning solutions to business success. This role is critical to the success of the GL&D team and the individual selected must have the ability to build and manage relationships in a cross-functional, matrix organization and be able to prioritize and complete deliverables across various stakeholders. The position will also require strong verbal and written communication skills, the ability to work both independently and collaboratively, be comfortable with multi-tasking on diverse responsibilities, and be able to work in a fast-paced environment.

The primary activities include and are not limited to the following:

Manage schedules, correspondence, and meeting setup

Manage SAP processing including expense reports, purchase orders and payment requests and vendor add forms

Managing scheduling of complex travel arrangements including multi-leg domestic and international travel including processing of Visas/Passports

Effectively and professionally liaise with both internal and external partners

Identify and improve/standardize process execution for routine learning-related activities

Manage team sites, electronic files, and other data in a systematic way for enduring use

Partner across the Global Learning Development organization with CLO direct reports and their staff to ensure GLD team needs are met

Complete various work assignments requiring independent judgment, creativity and problem-solving skills

Provide support to the GLD team on organizational restructuring and realignment activities

Appropriately build and manage relationships to achieve outcomes consistent with GLD Operating Model responsibilities and scope; may be asked to join LD networks to represent team or division

Adhere to all compliance and policy requirements of HR and the company

Support other routine or ad hoc tasks and projects as assigned

Education:

Required: High School Diploma

Preferred: Bachelor\xe2\x80\x99s degree, Advanced education or certification such as Professional in Human Resources Certification or Project Management Professional Certification

Experience:

Minimum of (8) years Administrative Assistant experience, including support of senior leaders.

Required:

Self-starter whose work priorities and activities are reviewed with little supervision

Strong organizational, prioritization and time management skills

Strong communication skills at a level to effectively interact with our company\'s executives, managers, employees and external stakeholders

Ability to problem solve through investigation and solution identification

Advanced skill set in Microsoft applications

Proficient with or ability to learn and utilize HR systems, including Workday, to complete routine and ad hoc assignments

Preferred:

Project management experience

SAP or business systems processing experience for expense reports, purchase orders and payment requests; capability to run reports within SAP system

NOTICE FOR INTERNAL APPLICANTS

In accordance with all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, generally Tuesday, Wednesday and either Monday or Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as \xe2\x80\x9cremote\xe2\x80\x9d.

Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.

Current Employees apply

Current Contingent Workers apply

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please if you need an accommodation during the application or hiring process.

We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another\xe2\x80\x99s thinking and approach problems collectively.

U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, generally Tuesday, Wednesday and either Monday or Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as \xe2\x80\x9cremote\xe2\x80\x9d.

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status: Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Merck & Co.