Job Description

Vacancy overview

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Supporting Early Years Management Team To support the Early Years Management Team To support the Nursery in the day-to-day operation. o In addition to essential administration responsibilities, the Administrator will be responsible for staying connected with the families daily. The Administrator will be required to take phone calls and manage emails, answer questions, deal with problems or direct them the Early Years Management Team as appropriate.

Administration Responsibilities:

+ Based in the office as a first person of contact, receive and monitor calls, collections/deliveries, escorts/visitors, scanning and filing, answer the door, distribute and mail post, suspend deliveries at the end of term and be responsible for answering telephone queries. Run admissions for nursery, liaise with parents regarding documents, send out and process booking forms and welcome packs. Manage nursery administration. Support the Early Years team with reasonable administration tasks. Take the responsibility of being a GDPR data controller for the nursery and monitor the team to make sure they comply with guidelines and requirements. Create purchase orders and manage invoices Liaise regularly with the Health and Safety Officer who does regular checks of equipment and furniture and arrange necessary repairs Provide secretarial support to the Early Years Management Team.

Facilities Management

Liaise with Early Years Management Team regarding general maintenance if necessary. Shop, prepare and provide snack for the sessions via online shopping Deal with suppliers Order resources, manage resource budget

Working with Parents

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Liaise with parents and keep record of attendance. Monitor and respond to new enquiries. Issue annual consent and record forms, and other general information, forms, and memos Draft letters to parents as directed Ensure records are kept up to date

General Responsibilities

To understand, adhere to and actively implement all the policies and procedures of the nursery To operate and comply with the provisions of the Data Protection Act 1998 and relevant policies during the course of undertaking the role. To safeguard children at all times. To undertake training as required. To undertake additional tasks as directed by the Early Years Management Team. Prioritise the security, safety and wellbeing of children and parents at all times reporting any concerns in accordance with the Safeguarding and Child Protection Policy To ensure the dignity of the children is upheld at all times

Other Duties and Responsibilities

To participate in staff training as required. To participate in Continuing Professional Development. To attend team and staff meetings. To undertake any other duties consistent with this role as reasonably directed by the Early Years Management Team

Skills and Attributes

Ability to work independently, recognising tasks that are priority and complete them pro-actively, think creatively and in a constructive manner

Personal Qualities

Reliable, enthusiastic, and flexible A commitment to quality in all areas, with a high level of motivation and enthusiasm Able to perform under stress A creative thinker A good sense of humour Organised and the ability to multi-task

Future Prospects

On completion of this programme, you will have achieved accredited Level 3 Business Administration Diploma and progression within the nursery if roles available.

Benefits

Pension Support for ongoing training and professional development Birthday - Day Off Holiday

Training Information

Over the course of 24 months (dependent upon the level of course an apprentice is being enrolled onto), you will study things such as the principles of healthcare and safeguarding, person-centred care & support, physiological measurements, basic life support, dementia, cognitive & mental health support, moving, handling and infection control, supporting daily living, lifespan development and healthcare needs, duty of care and legislation. Higher level courses go into more depth within different pathways such as dementia, learning disabilities and Austism, children & adolescent mental health, combined therapies, complex care, maternity, mental health, rehabilitation, substance misuse and acquired brain injury (these topics may differ).


Upon successful completion of the apprenticeship programme, you will achieve a qualification and a TQUK Diploma in Care.



We and our employer partners are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, so a DBS check will be required for this role. To make you aware, this position is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions and bind-overs, including those regarded as 'spent' must be declared, and you will be asked about these during the recruitment process.



Our delivery of training is through blended learning. Supported by one of our sector specialist tutors, they will deliver teaching sessions using various methods including face to face teaching, Skype, Facetime, telephone and peer virtual classroom whilst using our interactive multi-sensory teaching resources. Teaching sessions are normally bi-weekly or monthly, depending on the learner's preferred learning style. Additionally, the tutor will provide the support required to ensure the learner enjoys and ultimately successfully achieves their goals and completes their training. We want learners to feel that our team are approachable at any stage of their learning journey.



You will initially take an online assessment that will help us to understand your learning style and needs, then we will tailor your learning experience accordingly. We ensure that you stay on track to complete your programme on time by managing your expectations through our state-of-the-art e-portfolio system. At the end of your programme, your learnt knowledge, skills and behaviours will be assessed by an independent assessor in your end point assessment (EPA).



As part of the apprenticeship, alongside your job role, 20% of your time in work must be dedicated to developing new skills. This can be any time devoted to learning and improving new skills without interruption.