Job Description

About Toll Group
At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post -- www.tollgroup.com
Global Logistics provides sophisticated supply chain solutions, from end-to-end or part solutions, warehousing and distribution to dedicated transport solutions, across the globe and to some of the most remote corners of the world.
We provide specialised integrated logistics services to customers in a range of industries including mining, chemical, gases, steel and plastics, petroleum, energy and Australian oil and gas industries and agriculture. Our customers operate in some of the most remote places on earth, 24 hours a day, seven days a week and require a logistics partner who can match their needs. We offer integrated value-based logistics solutions that bring greater operating efficiency and savings to our customers' supply chains.
Site Administrator - Barrow Island W.A
Toll Group is seeking a dedicated and detail-oriented Site Administrator to join our dynamic team in the Minerals, Oil, and Gas sector. In this role, you'll be responsible for managing a wide variety of clerical and operational support duties. Your communication and organisation skills will be key to engaging with customers, suppliers, and internal teams. This role is pivotal in providing high-quality administration support to our business, ensuring favourable commercial outcomes in our interactions with clients.
Some of your responsibilities may include and not limited to:
Operational Support:Engage with Shift Supervisors to assist in the onboarding of new operators. Book flights and accommodation for FIFO teams. Assisting Supervisor with sourcing leave coverage & manning gaps. Managing leave and sick forms data entry and roster updates.

Data Management:Enter work hours into payroll systems. Maintaining and updating Excel spreadsheets for reporting and data tracking. Management of Rosters. Assisting with Billing and Payroll checks.

Records Management:Maintain records of registers, documents and ensure Sharepoint accuracy.

Administration Processes:Prepare documents for approval and execution and assist with document control.

Process Improvement:Review and develop new processes for continuous improvement.

What you will bring to be successful in this role:Proven experience in an administrative role, preferably in a FIFO environment. Advanced Excel skills, including proficiency in formulas, pivot tables, and data analysis. Strong attention to detail and the ability to maintain data integrity. Excellent organizational and time management skills. Ability to work independently and as part of a team. Strong communication skills, both written and verbal.

Why Join Toll?A supportive and safety-focused workplace. Training and career development opportunities. Work with a recognised leader in logistics and supply chain. Be part of a high-performing and friendly team.

This is a vital role joining Toll's Administration Team with a range of administrative tasks to ensure the smooth and efficient running of the depot. If you thrive in a fast-paced environment, enjoy working with people, and have a keen eye for detail, we'd love to hear from you.
What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.
Are you excited about this role but are concerned you don't meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you're interested in this role but your past experience doesn't align perfectly then please talk to us - you may be just the right candidate for this or other roles we have coming up.
At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.
To find out more about us visit www.careers.tollgroup.com
You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.