Job Description

We are looking for a highly organised and proactive Senior Personal Assistant to provide comprehensive administrative and secretarial support to the Children, Young People & Families Service Group Leadership Team.In this role, you will be the first point of contact for enquiries, offering advice and guidance while managing confidential, complex, and sensitive information with professionalism and discretion. You will work independently to resolve day-to-day challenges and make informed decisions within agreed areas of responsibility, ensuring that departmental, Trust, and national standards, policies, and procedures are met.Main duties of the jobAs a key member of the CYP & Families Leadership Team, you will also take on corporate responsibilities and contribute to specific project work, supporting the team in delivering high-quality services.What We're Looking For

• Proven experience as a Personal Assistant or in a similar high-level administrative role.
• Excellent organisational and problem-solving skills, with the ability to prioritise tasks effectively.
• Strong communication and interpersonal skills, ensuring professional interactions at all levels.
• Ability to handle confidential and sensitive information with integrity and discretion.
• Proficiency in Microsoft Office and administrative systems to support effective workflow.

If you thrive in a fast-paced environment and have the skills to provide high-level administrative support while maintaining professionalism and confidentiality, we would love to hear from you.About usAt Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

• Flexible working options to help you balance work and life
• NHS pension scheme for long-term financial security
• Generous annual leave allowance to recharge and relax
• A strong focus on career development to help you grow and achieve your potential

Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.Date posted19 February 2025Pay schemeAgenda for changeBandBand 5Salaryxc2xa329,970 to xc2xa336,483 a yearContractPermanentWorking patternFull-timeReference number184-OL-GR-1965Job locationsMusgrove Park HospitalMusgrove RoadTauntonSomersetTA1 5DAJob descriptionJob responsibilitiesPlease refer to the attached Job Reference for a detailed description of the role.To carry out this role successfully you need to be fully aware of and adhere to Trust values.

• Kindness
• Respect
• Teamwork

Job descriptionJob responsibilitiesPlease refer to the attached Job Reference for a detailed description of the role.To carry out this role successfully you need to be fully aware of and adhere to Trust values.

• Kindness
• Respect
• Teamwork

Person SpecificationQualificationsEssential

• Educated to degree level
• GCSE A Levels or equivalent
• RSA/OCR III or equivalent typing/word processing

Desirable

• Diploma level/NVQ 4 in Business and

ExperienceEssential

• Experience in taking minutes
• Experience in managing small projects
• Experience of setting up and maintaining office systems
• Advanced decision making and resolving complex work-related issues.
• Maintaining good working relationships across a range of staff levels both internally and externally

Desirable

• At least 3 years previous experience working as a PA to a Director/Senior Manager
• Experience of managing staff
• Experience in shorthand
• Experience in Audio Typing

Additional CriteriaEssential

• Willingness to use technology to improve standards of care and support to our patients.
• Conscientious and reliable with a willingness to be flexible in order to meet the needs of the service.
• Required to spend a considerable period of a working day sitting in front of a VDU.
• Access to transport to travel in connection with the post to attend meetings, work from different bases, or training events across the county.

Desirable

• To carry out this role successfully the post holder needs to be fully aware of and adhere to Trust values.
• Kindness
• Respect
• Teamwork

Person SpecificationQualificationsEssential

• Educated to degree level
• GCSE A Levels or equivalent
• RSA/OCR III or equivalent typing/word processing

Desirable

• Diploma level/NVQ 4 in Business and

ExperienceEssential

• Experience in taking minutes
• Experience in managing small projects
• Experience of setting up and maintaining office systems
• Advanced decision making and resolving complex work-related issues.
• Maintaining good working relationships across a range of staff levels both internally and externally

Desirable

• At least 3 years previous experience working as a PA to a Director/Senior Manager
• Experience of managing staff
• Experience in shorthand
• Experience in Audio Typing

Additional CriteriaEssential

• Willingness to use technology to improve standards of care and support to our patients.
• Conscientious and reliable with a willingness to be flexible in order to meet the needs of the service.
• Required to spend a considerable period of a working day sitting in front of a VDU.
• Access to transport to travel in connection with the post to attend meetings, work from different bases, or training events across the county.

Desirable

• To carry out this role successfully the post holder needs to be fully aware of and adhere to Trust values.
• Kindness
• Respect
• Teamwork

NHS