Job Description

Legal Finance & Accounting REF: LF926439 head-cashier-966008

City of London * Permanent

• Competitive

Job Details

Career Legal https://www.careerlegal.co.uk

Our Client is a full service commercial law firm based in London\xe2\x80\x99s legal district. They have more than 60 partners and over 300 employees. The Finance department is made up of a central management team, Cashiers, Billing and Credit Control teams.

They are now recruiting for a Head Legal Cashier whose role focuses on management of the team and of the processes, but the role will from time to time include hands-on operational tasks too, for cover at busy times.

Responsibilities

• Oversight of the Cashiers team, including staff recruitment, reviewing staffing levels, training and team development & appraisals for the team.

• Responsible for Cashiering processes and procedures, focussing on smooth and efficient running of existing processes and identifying & implementing process improvements where required.

• Liaison with auditors as part of the Solicitors Accounts Rules audit work across UK and ROI.

• Overall responsibility for processing client and/or office account payments, receipts, transfers, and direct debits.

• Oversight of the bank reconciliation process, reviewing the reconciliations prepared by the team and ensuring that reconciling items are cleared promptly.

• Responsibility for managing client balances and ensuring these are handled in accordance with the Solicitor\xe2\x80\x99s Accounts Rules.

• Responsibility for processing the firm\xe2\x80\x99s disbursements, including Counsel and Experts fees, foreign payments and any UK disbursements/recharges.

• Managing the payment processes for foreign payments, both those made directly by the team through the banking software and those paid via Corpay.

• Managing the use of Precision pay (virtual credit cards used by certain areas of the business) and overseeing the posting and accounting reconciliations covering these transactions.

• Reviewing the Firm\xe2\x80\x99s client interest policy and ensuring that client interest is added in line with the Firm\xe2\x80\x99s policies.

• Treasury management as needed in order to ensure optimum returns on any client monies.

• Dealing with setup and closure of bank accounts and deposit accounts as needed.

• Involvement in managing the relationship with the Bank\xe2\x80\x99s operational teams, and key suppliers which fall into the Cashier area (including Corpay and Chrome River as noted above).

• Amendments to / closures of Clients and Matters on Elite 3e, in line with Law Society and anti-money laundering regulations.

• Involvement in Firmwide projects to review and improve processes across the Finance function. Current projects include rolling out Chrome River to the non-UK offices, and carrying out a review of the disbursements processes, working with Finance Systems team and Solutions team to map current processes and identify and implement improvements; and Delivery of training to staff around the Firm, to ensure awareness of the Firm\xe2\x80\x99s procedures and controls over cash and client monies.

Candidate Profile

• The successful candidate will have extensive cashiering experience, ideally as a Head Cashier, or Senior Cashier, gained within a law firm or other professional services environment and must be able to demonstrate:
• An in-depth knowledge of the Solicitors\xe2\x80\x99 Accounts Rules to ensure compliance with the regulations.
• A track record of identifying and delivering process improvements.
• Experience of managing a team effectively.
• Logical and methodical approach with excellent numeracy skills and attention to detail.
• Clear communication skills, and an approachable demeanour.
• Excellent organisational skills and ability balance day to day and project tasks.
• Knowledge of Elite 3E desirable but must be familiar with either using this, or equivalent practice management systems.
• Proficiency in using Excel and knowledge and experience of windows-based packages such as Microsoft Office (Word, Outlook etc).
• Sound understanding of VAT recovery processes.
• Understanding of billing and/or credit control is desirable but not essential.

Important Notice

It is Career Legal\xe2\x80\x99s policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.

Permanent

2023-09-21

2024-01-05

Career Legal