Job Description

Group / Team

Alternative Legal Services

Working pattern

Full Time

The opportunity

The Role

This role is responsible for managing multiple complex eDiscovery matters including day-to-day engagement with instructing teams (partners and associates of the firm) advising and implementing eDiscovery best practices.
The role will involve managing a wide variety of cases, as delegated by Managers and/or the Senior Manager and will also guide and mentor more junior team members (Executives and Analysts).
The role will ensure the overall provision of high quality services and will play a key part in building the reputation of the eDiscovery team both internally and externally.

Key Responsibilities

Working under the direction of the eDiscovery Manager and/or senior manager to identify and understand client needs, assisting with the execution of the recommended technical solutions and supporting with the delivery of an effective solution throughout the life of a matter. On a daily basis this will include being responsible for:

• Processing data (in Relativity and/or Nuix)
• Ingesting data into Relativity
• Running searches across Relativity workspaces
• Creating review batches and coding layouts in Relativity
• Preparing productions and exports from Relativity
• Supporting legal review teams with their review workflows (including running threading, near de-duplication and CAL)

Maintaining project files including preparing file notes, memoranda, minutes of meetings, instructions, tracking materials, and communications with the legal teams and clients as appropriate.

Additional responsibilities include:

• Maintaining the integrity of client and firm data, including evidence handling, processing and data tracking.
• Liaising with other team members to ensure that correct solutions and processes are implemented at a cost effective level and work is delivered on time.
• Acting as the bridge between junior and senior team members. Proactively QCing junior team members work. Ensuring internal procedures around quality control are being followed at all times.
• Collaborating with managers and other ALT personnel to design and implement defensible workflows as needed.
• Ensuring tasks undertaken are carried out professionally and adhere to the project guidelines (where relevant).
• Reporting on the progress of assigned tasks in a concise and timely way.
• Participating in post case reviews.
• Advising on eDiscovery processes and protocols, including communicating with Client Technology/Litigation Support representatives of clients.
• Maintaining financial hygiene to ensure time recording is always accurate and up to date.
• To the extent that problems arise, in consultation with the eDiscovery Managers, trouble-shooting problems and liaising with the software providers to resolve any issues.
• Working with the eDiscovery Managers and Senior Managers to develop maintain and continuously improve best practice eDiscovery processes.
• Maintaining effective and productive working relationships with Alternative Legal Services colleagues, HSF legal teams and third-party partners.
• Assisting with the reporting, billing and other team administration tasks

Skills, experience and qualifications

Qualifications, skills and experience
Essential

• Must have 4+ years\' eDiscovery experience (law firm or service provider).
• Deep understanding and practical day-to-day use of eDiscovery technology, specifically Relativity and Nuix, including data processing, data ingestion, database setup, searching, production, threading, near de-duplication, clustering and active learning.
• Strong documentation and communication skills, including effective collaboration with case teams, eDiscovery team, and service providers.
• Experience working within a similar team at the required level.
• Expertise supporting document reviews and case work.
• A curious mind and solutions-oriented approach to providing client service.
• Strong problem-solving skills, with a proactive approach to dealing with multiple projects to very strict deadlines. Able to manage and resolve problems effectively, dealing confidently and concisely with internal stakeholders.

Desirable

• Experience of supervising more junior staff, ideally including identifying and responding to training needs.
• Understanding of disclosure obligations in different jurisdictions (specifically UK and US litigation, UK and US regulators)
• Experience of working with legal review teams (LPOs or inhouse legal teams)
• Experience of data collection processes (including the use of Cellebrite)
• Advanced in MS Windows, MS Office Applications (specifically Excel)
• Understanding of the approach required to working in a global team including navigating different communication styles, working styles, and time zone challenges.
• Ability to think strategically and ensure that continuous process improvement is formally captured, implemented and disseminated.

Please note, applications close Friday 6th October at 17:00PM.

Group / Team description

The Alternative Legal Services business delivers high quality, cost-efficient legal services for document or information intensive, defined process work.
The team works in a complementary and seamless way, offering a combination of legal expertise, process efficiency and client technology solutions to our clients.
The key products and services of our Alternative Legal Services business include document review, regulatory claims assessment, due diligence, verification commercial contracts, funds\' repapering, client technology services (including advisory and document review software) and asset management for real estate clients.

Role type

Business Services

Contract type

Permanent

Diversity & Inclusion

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.

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Herbert Smith Freehills

Herbert Smith Freehills