Job Description

Overview:

Haymarket has 60 market-leading brands in the consumer and B2B markets across the UK, US, Asia, India and Germany, connecting people and communities across digital, print, festivals, awards, conferences, and exhibitions.


This role will be in the membership sector of Wonderly, Haymarket Media Group's in house agency serving professional and medical membership clients. Wonderly's membership sector provides the best in class strategy, content, events and technology services for all its clients and their tailored needs.

Attendance at events is a key element of this role and you will be required to travel regularly and to work out of hours as required.

Reporting into the Head of Event Operations and acting as the primary liaison with internal and external stakeholders, the Senior Event Manager will be responsible for the overall operational delivery of a number of prestigious association client events matching event delivery to client objectives and commercial opportunities. Accountable for operational budgets the role holder needs to excel at budgeting, forecasting and negotiating with suppliers. Further experience will be gained from working within a larger operations team, supporting and attending a variety of large scale conferences and exhibitions across a diverse portfolio.

The role will be responsible for the line management of one direct report ensuring that the operational delivery of their events is achieved and that their personal development and training needs are met.

Sustainability is at the heart of our events, so each team member is expected to adhere to our procurement and sustainability procedures as part of their role. Five sustainability principles (Reduction, Inclusion, Transparency, Ethics, and Value) govern our events and all team members are expected to demonstrate and uphold these principles in their own work.


Responsibilities:

Key accountabilities

Responsible for the overall operational delivery of events that exceed the expectations of our clients. The role holder will pride themselves on running a professional series of events to an exceptionally high standard.

Event operations/Logistics management

Manage, to an exceptional standard, the delivery of events including management of the venue, all suppliers, speakers and staff ensuring best attendee experience from pre-event to post-event Management and delivery of medium-large scale exhibitions including exhibitor processes and management, features, content theatres, floor plan, furniture, AV, signage, health and safety and the delivery of all sponsorship packages and deliverables whilst adhering to ABPI compliance requirements. Manage, mentor and develop direct line report, setting objectives and having regular 1-2-1 meetings. Produce and maintain a timeline for each event ensuring that the event runs to schedule and all deadlines are met. Create processes, making improvements and efficiencies across the portfolio. Participate in regular client and supplier meetings, delivering briefings, presentations and event statistics. Maintain effective working relationships with internal teams, external suppliers and client stakeholders and ensure best practice is shared and efficiencies are communicated across the entire events team. Source and negotiate with all key venues and suppliers to secure the best products and services available at a competitive price whilst complying with Haymarket's procurement policies. Manage set up of event registration and abstract management sites which includes testing, supporting the selection process and comms with attendees. Responsible for managing budgets/expenditures and maintaining forecasts along with prompt financial reconciliation. Raise purchase orders, process invoices and payments in line with payment terms. Collate post-event feedback and produce debrief information so that improvements can be made for future events. Ensure compliance with all company and client policies and procedures, including those relating to sustainability, health and safety, privacy and security.

Skills / Experience / Knowledge / Minimum Criteria:

Skills and experience

Experience of delivering B2B conferences and exhibitions of all formats and sizes Line management experience Meticulous attention to detail, a creative eye and the ability to manage multiple events simultaneously Experience of setting and managing budgets with overall event P&L responsibility Proven track record in managing client and supplier expectations and developing and maintaining relationships Strong experience on venue search and contract negotiation Proactive, enthusiastic and solution orientated approach to meeting event objectives and a flexible, can-do attitude to work in general Excellent presentation, interpersonal and communication skills when working with all stakeholders (both internal and external), able to present ideas and results clearly and effectively and to influence decision making


The above job description is intended as a guide to the main responsibilities of the position and is not an exhaustive list of duties and tasks.



We are a Disability Confident employer and offer guaranteed interviews to all disabled applicants who meet the above minimum criteria.

To be considered as part of this initiative, please ensure you indicate if you have a disability when applying for the post. If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at recruitment@haymarket.com.

Why work with us?

Haymarket Media Group values its people and strives to shape a better future with remarkable content. From paid content and subscription services; to integrated advertising and content marketing packages. We deliver market-leading branded experiences that inspire great decisions. From data and digital information solutions to live events, awards and professional education services.
Our benefits include:25 days holiday per year excluding bank holidays (increasing 1 day per year of service up to 30 days) Work from anywhere in the world for up to 3 weeks of the year with our 'Work from Anywhere' days Flexible working hours (core hours from 10-3) allowing you the flexibility to adapt your work schedule to your personal commitments Generous contributory pension scheme Health Cash Plans: With our health cash plans, you can access a range of healthcare benefits, including coverage for medical expenses, dental care, optical services, and more

More about working for Haymarket

Putting social and environmental responsibility at the forefront of our business we have aligned our current sustainability goals with the United Nations Sustainable Development Goals. As we serve our audiences, clients and communities, we are committed to driving the meaningful change necessary to build a better world. The principles of diversity, inclusion, respect, responsibility and sustainability are at the heart of our business.

We want to support our people to balance their personal and professional lives and we believe our range of benefits encourages this. Nothing beats face-time with our colleagues to promote creativity and collaboration, we've therefore adopted a blended working model where full time employees can expect to spend 3 days of their week in the office and the other 2 working at a location of their choice.

Haymarket is proud to be an equal opportunities employer and are committed to ensuring that all candidates are given the same opportunity to succeed regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age or disability.

If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at recruitment@haymarket.com.
Come and join us and see for yourself how Haymarket is a rewarding and exciting place to work.