Job Description

VANRATH are delighted to be assisting our Major Public Sector client with the Recruitment of a Senior Contracts & Procurement Admin to join their fun and friendly team at their HQ in Lisburn.

Monday - Friday

Scale 5 - Lot 4 - \xc2\xa313.20 p/h

Main Responsibilities:

• To Support the Contracts and Procurement Advisor in the provision of an efficient and effective procurement and contract management service.
• Responsible for the effective day to day procurement systems management.
• to process requisition into purchase orders following completion of accuracy with validity tests.
• To create new catalogue lines and update/maintain existing lines within the e-procurement system, in conjunction with the with the Contracts & Procurement Advisor.
• To create/set-up new contracts following receipt of handover documentation.
• To investigate and process invoices which have failed Accounts automatic clearing system including liaising with user departments and suppliers to resolve any issues and ensure prompt payment;
• To adhere to the timescales for all cyclical and routine processes within the e-procurement system.
• To assist with systems development within the e-procurement system as required.
• Responsible for testing changes and upgrades made to the e-procurement system.
• To assist the Contracts & Procurement Advisor to develop, implement and maintain the rolling 3-year procurement plan and associated annual procurement action plan.
• To source products and supplies using currently contracted suppliers or via existing frameworks.
• To produce monthly contract monitoring reports including checking of all \'amber\' and \'red\' status contracts and advising the Contracts and Procurement Advisor of same.
• To assist with the regular provision of procurement & contract management information and advice, including material for the completion of statutory and regulatory returns, as required.

Essential Criteria:

Experience and Qualifications

Essential

1. Possess at least 5 GCSEs at Grade C or above, or equivalent, to include English and Maths,

An awareness of current good practice for procurement and associated technology including competitive tendering techniques;

2. Have at least one year\'s experience of:

(a) Delivering an operational procurement service;

(b) Effectively using available ICT systems and software packages in the provision of a procurement or contract management service;

(c) Providing financial information for corporate decision making.

3. Can demonstrate:

(a) effective planning, organising, prioritising skills and attention to detail;

(b) effective communication skills (both oral and written) and the ability to provide timely and accurate information;

(c) ability to work individually or as part of a team;

(d) a customer service orientation.

Desirable

1. Experience gained within a large complex organisation* of contracts management or operational procurement;

2. Have current membership of the Chartered Institute of Procurement & Supply (MCIPS) or working towards membership.

"This company employs in excess of 2000 staff, has over 70 sites and a budget of circa \xc2\xa370 million

Established in 2000, VANRATH has become a market leader in Northern Ireland. This success is a direct result of our dedication to confidentiality, professionalism and the wealth of knowledge held by our Senior Consultants. VANRATH has a demonstrable track record in pairing the best local talent with leading local businesses.

VANRATH recruits across a diverse range of sectors including:

ech

Supply Chain and Procurement

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We recognise that making a career change can be a huge step. We will support you through every step of the recruitment process, from an initial discussion of your goals and aspirations, to the security of your new position.

Our consultants are sector specific and have an in-depth knowledge of, and experience in, their respective fields. Put simply, they are the best in the business! We continually monitor trends and developments within the market to ensure we provide the very highest quality advice and
support to our clients and candidates.

Vanrath