Job Description

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world\xe2\x80\x99s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: SENIOR COMMERCIAL ADMINISTRATOR

\xc2\xb7 Compile Client invoices ensuring all bills are prepared for issue to Clients on a weekly or monthly basis in accordance with the contractual terms and conditions.

\xc2\xb7 Understand the financial information within the commercial agreements e.g., invoice cycles and criteria to which billing takes place.

\xc2\xb7 Work closely with Commercial Coordinators/Leads to ensure the Client invoicing is in line with the contract including obtaining and updating the current and agreed sell rates to ensure accuracy of billing.

\xc2\xb7 Ensure the timely and accurate invoicing of all projects and that invoices are issued at the earliest opportunity, which will be either on project finalization or within an agreed billing cycle, whichever is earlier.

\xc2\xb7 Ensure Commercial and Project Management approval is obtained on all invoices to be issued to the client prior to issue.

\xc2\xb7 Ensure that all credit notes are kept to a minimum and are approved in line with the delegation of authority matrix.

\xc2\xb7 Check that all information to support an invoice is available in a timely manner for the invoice. I.e., is not delay the invoice to go out to the client and if it is not take proactive actions to resolve.

\xc2\xb7 Work with the projects on any queries pertaining to external and internal supplied invoice data or set-up queries that could hold up invoicing.

\xc2\xb7 Support Commercial Coordinators/Leads with ongoing and regular commercial analysis and information regarding expenditures, commitments, forecasts, and the financial performance of the contract.

\xc2\xb7 Support any Labor and 3rd party reconciliations on a monthly/quarterly basis.

\xc2\xb7 Ensure all rechargeable third-party costs are captured in client bills.

\xc2\xb7 Ensure at month end, all data is available for compilation of monthly accounts.

\xc2\xb7 Assist, where required, in collating and uploading timesheets.

\xc2\xb7 Assist, where required, in the payroll process.

\xc2\xb7 Summaries timesheet information for billing purposes.

\xc2\xb7 Issue client invoice statements monthly

\xc2\xb7 Assist in the third-party compliance process.

\xc2\xb7 Assist with coding of requisitions where required.

\xc2\xb7 To assist in the month-end accounting process by running job ledger reports and updating reports.

\xc2\xb7 Assist the Commercial Coordinators/Leads on maintaining Cash Flow assumptions on project.

\xc2\xb7 Provide cover for/or assisting coordinators with other tasks as required.

ESSENTIAL SKILLS AND QUALIFICATIONS:

\xc2\xb7 Proficient in Microsoft Excel and Word.

\xc2\xb7 Numerate, analytical, with an inquisitive background \xc2\xb7

\xc2\xb7 Computer literate with a good understanding of Microsoft Office. \xc2\xb7

\xc2\xb7 Enthusiastic and self-starter \xc2\xb7

\xc2\xb7 Commitment to continuous improvement \xc2\xb7

\xc2\xb7 Ability to work well in a team and independently.

\xc2\xb7 Ability to work to meet deadlines.

\xc2\xb7 Strong communication skills \xe2\x80\x93 both written and oral.

\xc2\xb7 Previous experience of either client invoicing

\xc2\xb7 Experience of working on an ERP system

\xc2\xb7 Administration and data entry experience.

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Additional Information

Petrofac