Job Description

Job Title: Senior Administrator

Location: Poole, Dorset

Salary: Competitive

Job type: Full Time, Permanent

Working Hours: Monday to Friday, 8:30am \xe2\x80\x93 5:30pm (40 hours per week) with the requirement of some flexibility

Reporting to: Group Business Analyst

Vent Engineering are a specialist in natural and smoke ventilation systems and have been manufacturing, supplying, installing and commissioning ventilation systems for 35 years.

About the Role:

Working alongside the Group Business Analyst assisting with the day-to-day support and administration of the maintenance department:

• Basic quote preparation for maintenance contracts
• Preparing pro-forma invoices to issue to clients
• Entering Sales orders for goods, services and labour
• Scheduling appointments for our engineers
• Preparing Job Packs / Calendar Appointments for engineer visits
• Costing engineers time from weekly timesheets to a sales order
• Basic quote preparation for remedial works
• Using Servicelife to record all customer and site history
• Answering the phones and responding to emails as required
• Booking Hotels for engineers
• Managing \xe2\x80\x98Van Stock\xe2\x80\x99 and returns
• Other duties as required

About you:

We are looking for an experienced administrator who is seeking a new challenge in a demanding, fast paced environment. The ideal candidate will be flexible, willing to learn and comfortable working individually or as part of a supportive busy team in a face-to-face environment.

In order to be successful for this role, we are looking for:

• Previous experience in a similar role is desirable
• Strong communication skills as you will be liaising with colleagues across the business as well as with clients on the telephone and via emails
• Excellent numeracy and IT skills
• Organised, accurate with a very high attention to detail
• The ability to make decisions whilst working under pressure

Benefits:

• 31 days paid holiday including bank holidays, which increases with length of service
• Free on-site parking
• Private medical insurance after 12 months service
• Enhanced sick pay after 12 months service
• Free lunch time gym membership at a local gym
• Free eye tests and flu vaccine
• Free confidential counselling helpline
• Company events
• Cycle to work scheme
• Training courses funded by the business

Please Note:

Candidates must have the legal right to live and work in the UK.

Please click the APPLY button to send your CV and Cover Letter for this role.

Candidates with the experience and relevant job titles of; Administrative Assistant, Administrator, Officer Administrator, Office Admin, Executive Assistant, Office Assistant, Office Support, General Admin, EA, Team Administrator, Business Support Assistant, PA, Personal Assistant, Admin Assistant, HR Administrator, HR Admin, HR Assistant, HR Coordinator, Human Resource Administrator, Human Resource Admin may also be considered for this role.

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