Job Description

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Bring your ideas. Make history.
BNY Mellon offers an exciting array of future-forward careers at the intersection of business, finance, and technology. We are one of the world\'s top asset management and banking firms that manages trillions of dollars in assets, custody and/or administration. Known as the \xe2\x80\x9cbank of banks\xe2\x80\x9d - 97% of the world\xe2\x80\x99s top banks work with us as we lead and serve our customers into the new era of digital.

With over 238 years of rich history and industry firsts, BNY Mellon has been built upon our proven ability to evolve, lead, and drive new ideas at every turn. Today, we\xe2\x80\x99re approximately 50,000 employees across 35 countries with a culture that empowers you to grow, take risks, experiment and be yourself. This is what #LifeAtBNYMellon is all about.

We\xe2\x80\x99re seeking a future team member for the role of Senior Administration Assistant to join our EMEA Regulatory, Supervisory and Corporate Affairs Legal team. This role is located in London, UK \xe2\x80\x93 hybrid (min of 3 days in office).

In this role, you\xe2\x80\x99ll provide professional secretarial/administrative support to the Associate General Counsel who leads the Regulatory, Supervisory and Corporate Affairs team and other members of that team.

You will assist in legal secretarial and administration assistant tasks, including but not limited to:

• Proactively managing the diaries of the team members.
• Creating a wide range of documents including contracts, presentations, agreements, reports, proposals, meeting agendas and other documents, using Word, PowerPoint and Excel.
• Proof reading and where appropriate commenting on legal letters and documents.
• Dealing with routine legal and non-legal correspondence (telephone, written, email) and referring to other staff as appropriate.
• Supporting the management of the EMEA Legal Outside Counsel Billing processes, including managing outside counsel payment arrangements in accordance with Legal Department approved practice, supporting budgeting and cost monitoring.
• Organising travel arrangements, including production of detailed itineraries.
• Ensuring that clients (internal and external) are dealt with efficiently and politely.
• Liaising with other administration assistants in the UK and global teams

To be successful in this role, we\xe2\x80\x99re seeking the following:

• Previous experience in performing senior assistant role, ideally gained as a legal secretary, with proven competence in the following:

• Diary management using Outlook (including ability to proactively manage diary conflicts).
• Advanced knowledge of MS Office packages, especially Word, Power Point and Excel.
• Organising travel arrangements, including production of detailed itineraries.
• Preparing and processing expenses.
• Dealing with IT and Facilities as required (procuring equipment, investigating IT issues, new starter setups etc).
• Organising and storing electronic and paper records associated with the role.
• The candidate should be organised, efficient and capable of working with minimum supervision, able to work to tight deadlines and to proactively prioritise tasks, and a collaborative team player.
• The candidate should be comfortable supporting team members based in different locations.
• Experience in the financial services sector is desirable but not essential.

At BNY Mellon, our inclusive culture speaks for itself. Here\xe2\x80\x99s a few of our awards:

• Fortune World\xe2\x80\x99s Most Admired Companies & Top 20 for Diversity and Inclusion
• Bloomberg\xe2\x80\x99s Gender Equality Index (GEI)
• Human Rights Campaign Foundation, 100% score Corporate Equality Index

, Disability: IN \xe2\x80\x93 100% score * 100 Best Workplaces for Innovators, Fast Company

• CDP\xe2\x80\x99s Climate Change \xe2\x80\x98A List\xe2\x80\x99

Our Benefits:

BNY Mellon offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life\xe2\x80\x99s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves that can support you and your family through moments that matter.

BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer. Minorities/Females/Individuals With Disabilities/Protected Veterans.

Our ambition is to build the best global team \xe2\x80\x93 one that is representative and inclusive of the diverse talent, clients and communities we work with and serve \xe2\x80\x93 and to empower our team to do their best work. We support wellbeing and a balanced life, and offer a range of family-friendly, inclusive employment policies and employee forums.

BNY Mellon