Job Description

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Directorate: School of Engineering & Physical Sciences
Grade: Grade 4 (\xc2\xa322,681-\xc2\xa324,533)
Contract Type: Part Time (21 hours, Monday to Friday, but working pattern is negotiable), Open Ended.

Rewards and Benefits: 28 days annual leave, increasing to 33 days per year after 5 years service, plus 9 buildings closed days for all full time staff. Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.

Detailed Description

We are seeking to appoint a part- time administrative assistant (21 hours per week, Monday to Friday, but working pattern is negotiable) to support the Head of Research Institute and to co-ordinated operations within the Biological Chemistry, Biophysics and Bioengineering (IB3) Research Institute within the School of Engineering and Physical Sciences, and provide cover for the other Research Institutes.

An ability to initiate and complete tasks to the highest standard is essential. Good organisational, interpersonal and communication skills are also vital to this role, as are numeracy and IT (Microsoft Office) skills. This is one of 5 Research Institute secretaries within the School and reports to the Head of Operations, Claire Porter. This post will suit a self-motivated individual who is able to work flexibly and willing to play a key role in shaping the operation of the Research Institutes within a challenging and changing environment.

The post holder will provide a strategic and operational overview of secretarial needs within the Research Institutes and support in terms of personnel and welfare issues. The post holder will work closely with the Director of Research Institute and members of the research team.

Key Duties and Responsibilities

• Secretarial support services to Research Institute members including diary management, booking travel/accommodation, arranging meetings, organising events and other tasks as required
• Circulating agendas, taking and circulating Minutes
• Dealing with staff, students and visitor enquiries on a daily basis in person, by telephone and email
• Liaise with PGR office to assist with monitoring of Institute PhD students
• Assisting with production of research grant applications, draft reports, finance spreadsheets, handouts/lab manuals, student theses, and other documentation.
• General office tasks such as photocopying, filing, sorting and delivering mail, ordering stationary etc.
• Updating content in Research institute webpages
• Other/ad-hoc duties as appropriate including support/cover for other secretarial colleagues in EPS research institutes or reassignment to accommodate the needs of secretarial support services within the School

Education, Qualifications and Experience

Essential

• Literacy and numeracy skills equivalent to SCQF Level 5 (Standard Grade Intermediate/Credit or similar or equivalent experience
• Experience of working with professional colleagues
• Competent in the use of relevant IT MS packages
• Well-developed interpersonal skills
• Demonstrable professional and proactive approach
• Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment
• Demonstrable provision of excellent customer service

Desirable

• Educated to SCQF Level 6 (Highers) or equivalent qualification
• Experience of working in an academic environment

About Heriot-Watt

Heriot-Watt University has established a reputation for world-class teaching and leading-edge, relevant research, which has made it one of the top UK universities for innovation, business and industry.

Nearly 30,000 students study with Heriot-Watt across business, engineering, design and the social, physical, biological and sports sciences. Our student body is roughly split evenly between the UK, our two campuses in Dubai and Malaysia, and online, with the latter being distributed across almost all the countries of the world. We also have many partnerships with other institutions world-wide who award Heriot-Watt degrees.

How to Apply

Please submit via the Heriot-Watt on-line recruitment system (1) Cover letter describing their interest and suitability for the post; (2) Full CV

Applications can be submitted until midnight on 5th October 2023.

At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.

Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.

Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.

Heriot-Watt University values diversity across our University community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website and also our award-winning work in Disability Inclusive Science Careers .

We welcome and will consider flexible working patterns e.g. part-time working and job share options.

Use our total rewards calculator: to see the value of benefits provided by Heriot-Watt University.

Heriot-Watt University