Job Description

Job Title:

Recruitment & HR Administrator

Responsible to:

HR Manager

Salary:

26,500.00 - 27,000.00 per annum

Hours:

Full time - 38 hours per week, Monday to Friday

Place of Work

The primary location of this role will be at our Head Office, Wilberforce House, York with flexibility for hybrid working.

Job Purpose:

To provide proactive, efficient, and high-quality administrative support to the HR team, with a particular focus on recruitment across the organisation. This role plays a key part in delivering a smooth and professional recruitment process, from advertising vacancies through to onboarding new starters. In addition, you will support the wider employee lifecycle and ensure accurate and up-to-date records are maintained, including data relating to sickness absence, annual leave, and other key HR metrics.

Key Responsibilities:

Recruitment Administration:

Support the end-to-end recruitment process, including drafting adverts, posting vacancies, arranging interviews, and issuing offer letters and contracts. Liaise with hiring managers to ensure smooth coordination of interviews and candidate communications. Carry out pre-employment checks such as references, right-to-work documentation, and DBS checks where applicable. Prepare onboarding packs and coordinate induction arrangements for new starters alongside the Care Team and the Rota Coordinator. Maintain and update recruitment trackers and records. Proactively source and attend recruitment activities (external & internal)

HR Administration:

Maintain and update employee records, ensuring accuracy and confidentiality. Support the administration of the employee lifecycle, including new starters, changes to terms and conditions, and leavers. Assist in preparing HR documents such as letters, and reports. Support payroll preparation by providing accurate and timely data if required. Monitor probationary periods, flagging any issues to the team. Respond to routine HR-related queries from staff and managers.

General Duties:

Support HR projects and initiatives as required. Ensure compliance with data protection and confidentiality requirements. Contribute to the continuous improvement of HR processes and systems. Provide administrative support for meetings, including minute-taking if required.

Person Specification:

Essential:

Previous administrative experience in a HR or recruitment setting. Strong organisational skills with attention to detail. Excellent written and verbal communication skills. Ability to manage multiple priorities and meet deadlines. Proficient in Microsoft Office. Proficient in Microsoft Excel, with the ability to design and manage spreadsheets utilising a wide range of formulas and functions. A professional and discreet approach to handling confidential information. Develop and maintain good working relations with all Wilberforce Trust staff To have the flexibility to work outside office hours if required Proactive individual with a teamwork ethos To represent the Trust as required Work within and demonstrate The Wilberforce Trust's values which are 'respect and dignity', 'integrity and honesty', 'teamwork', 'empowerment' and 'continuous improvement' Commitment and interest to the overall development of the organisation services To undertake such other duties as the CEO or Trustees may reasonably require from time to time

This job description is for guidance only. It does not form part of the contract and may be varied from time to time.

Job Types: Full-time, Permanent

Pay: 26,500.00-27,000.00 per year

Benefits:

Additional leave Company events Company pension Free parking Health & wellbeing programme Life insurance Referral programme Sick pay Work from home
Schedule:

Day shift Monday to Friday No weekends
Work Location: Hybrid remote in York YO24