Job Description

Extraordinary opera, extraordinary people

We are currently recruiting for a part-time Project Coordinator to join our Learning & Engagement team on a one year contract from June 2025. This would be a job share position, with preferred working days of Tuesday, Wednesday, Friday.

Reporting to the Head of Learning & Engagement (L&E), the post-holder will be responsible for the administrative and practical support for a range of artistic initiatives across the L&E programme. These initiatives support participants to discover opera, co-create new work, and develop their talent. They deliver new or innovative artistic outputs for the company as a whole, and develop the artistic capabilities of the company to reach out to broad audiences and underrepresented communities. Additionally artists are supported to develop their ideas for new work.

The portfolio supported by the post-holder currently focuses primarily on working with schools and Glyndebourne Youth Opera (GYO). The portfolio is not fixed, however, and will change over time according to the needs of the organisation and the scope of the projects being delivered. The post-holder will also be closely involved in the day to day running of the department's programme of work and its busy office (real or virtual).

The L&E Project Coordinator will work closely with all members of the L&E team and staff in other departments of the Company. Other key contacts include members of Glyndebourne performing companies and freelance artists, learning providers, partner organisations, community groups, members of the general public and some funding bodies.

Key Tasks and Responsibilities

Working with the L&E Project Managers to develop existing and new projects, which make imaginative use of the organisation's resources and are in line with Glyndebourne's artistic and strategic objectives. Contributing to identifying appropriate artistic teams for projects and supervising their work. Supporting the identification and recruitment of participant groups and working in collaboration with partner groups. Supporting the scheduling of projects and organising the relevant staffing and resources. Collaborating with Glyndebourne Technical departments to ensure effective planning of technical support for L&E projects. Supporting project managers to ensure effective planning for Health & Safety for all projects and events, including undertaking risk assessments where required. Attending project activity, and sometimes overseeing this activity where the Head of L&E, L&E Business and Operations Manager, or Project Managers consider it appropriate. Supporting the effective monitoring, evaluation and documentation of projects, including regular input and analysis of participation data. Daily use of the L&E database in Tessitura, with support from the L&E Office Coordinator, with a particular focus on GDPR compliance.

Finance & Contracting

Monitoring project budgets as directed, ensuring strict financial control. Ensuring that all projects within the portfolio reflect the company's Safeguarding, Equal Opportunities and Data Protection policies.

Communications

Supporting the effective promotion and communication of project activity through external and internal communication channels, including managing Wordfly email campaigns, and regular communications with participants. Copywriting and proofreading of L&E communications. Contributing to ensuring the organisation's website is regularly updated with content. Contributing to the maintenance of the organisation's database systems including Tessitura. Promoting the work of the department to artists, peer organisations, funders and opinion formers. Where appropriate, representing Glyndebourne in respect of its L&E programmes and initiatives.

Other Duties

The post-holder will play an active role in other aspects of the department's work and undertake other duties as required, including:

Collaborating in the general administration and management of the department in all aspects of its work, and in the efficient running of the office. Contributing to the strategic and artistic development of the department. Managing and maintaining relationships with partnership organisations. Any ad-hoc tasks reasonably requested by management.

Knowledge, Skills and Experience

Essential

Awareness of and passion for arts education work across music, theatre and opera, and a commitment to enhancing its accessibility to a wide range of groups. Demonstrably excellent administrative and organisational skills. Proactive with a track record of real time problem-solving. Excellent written and verbal communication skills with an enthusiasm for communicating with a range of different groups. Awareness of current issues within the context of arts education. Ability to represent Glyndebourne in formal and informal situations. Team player with some experience of coordinating teams of people. Ability to deal with a diverse workload, work under pressure and manage multiple priorities, both short and long-term. Availability to work during evenings and at weekends and to travel according to the needs of the programme. Digitally literate with good knowledge of social media and digital learning.

Desirable

Understanding of the Arts Award programme. Full driving licence and access to a vehicle.
An enhanced Disclosure will be requested in the event of a successful application in accordance with Glyndebourne's Safeguarding Policy.

Location

Glyndebourne is situated in Lewes, East Sussex. We believe that the Glyndebourne site and what we do here is central to our culture. However, we take a flexible approach to including an element of working from home. More details can be discussed at interview.

Salary and Benefits

This is a 12 month fixed-term contract from June 2025. The hours of work are 21 per week worked over 3 days. You will be expected to work some evenings and weekends to meet the demands of the role.

We are offering a salary of 16,800 per annum (28,000 FTE).

We offer 33 days (6.6 weeks) holiday inclusive of bank holidays, per annum, pro rata.

We can offer a beautiful working environment, and the chance to see world-class opera. For those without their own transport we have a free minibus service to and from Lewes railway station.

We also offer :

Free Pilates and Zumba classes, once a week Corporate Gym memberships An onsite Physiotherapist Cost price electric car charging Cycle to Work scheme Subsidised dining at our onsite restaurants Free tea and coffee Discount at the Glyndebourne shop Free on-site parking Free minibus service to and from Lewes train station and Ringmer Discount at various highstreet retailers through the Glyndebourne benefits hub

How to Apply

Glyndebourne is an Equal Opportunities Employer and a Registered Charity. We promote equality, diversity and inclusion in our workplace and actively encourage applicants from all backgrounds to apply for vacancies, including ethnically diverse and disabled candidates, who are currently under-represented in our workforce.

To help us monitor the effectiveness of our commitment to diversity and inclusion and our supporting policies and procedures, we ask all job applicants to complete our anonymized and confidential Equal Opportunities monitoring form .

Please then apply by submitting your CV and covering letter.

The closing date for applications is

Thursday 8 May 2025

As a Disability Confident Employer, we guarantee to interview all disabled applicants who meet the essential criteria for our vacancies. If relevant to you, please inform us of this in your covering letter. If you have any questions in relation to this or if you would like this advert sent to you in a larger or dyslexia friendly font then please contact a member of the HR team at recruitment@glyndebourne.com.

Glyndebourne commits to protecting your privacy. We will only use information about you in accordance with the Data Protection Act 2018 and other relevant legislation and regulations. Please see more information in our Company Privacy Notice on our website

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Job Types: Part-time, Fixed term contract
Contract length: 12 months

Pay: 16,800.00 per year

Expected hours: 21 per week

Benefits:

Company events Company pension Discounted or free food Employee discount Free or subsidised travel Free parking Health & wellbeing programme On-site parking
Ability to commute/relocate:

Lewes: reliably commute or plan to relocate before starting work (required)
Application question(s):

Do you have experience working in the arts education sector?
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 08/05/2025