Job Description

Job Title:

Projects Assistant

Department/Group:

Marketing / VM & Display

Travel Required:

UK - 2 days per month working with PM or VMs

Location:

London West End

Position Type:

12 month fixed term contract

Reports to:

Project Manager

4 days a week in office

1 day a week in the field



Role

The Projects Assistant role is a mainly administrative position to support the Project Manager with the delivery of visual merchandising projects ranging from instore displays to opening of luxury Boutiques, all in accordance with the brand guidelines. Provide assistance to the Visual Merchandisers who are field based and responsible for the Visual Merchandising. Provide administrative support and keep up to date on the coding of invoices, details of project plans and maintenance of project budgets.

Key Duties

\xef\xbf\xbd Check Quotation to Invoice for goods/services are correct and investigate any discrepancies.

\xef\xbf\xbd Obtain invoice approval from Project Manager before submitting to Finance.

\xef\xbf\xbd Assist in the generation of recharges of projects to partners.

\xef\xbf\xbd Place orders for display items.

\xef\xbf\xbd Liaise with external display / store fitters regarding measurements, costs and delivery schedules

\xef\xbf\xbd Assist the Project manager in briefing Head Office team and ensuring the information is input to internal systems in a timely manner.

\xef\xbf\xbd Make sure all display & visual requests are submitted using the correct procedures and that full accountability for spend and budget is up to date.

\xef\xbf\xbd Input data in order to support the analysis of store financials and KPI results provided by the Visual Merchandisers.

\xef\xbf\xbd Working with Head office on ad hoc projects, Brand events and creative work.

Key qualities and skills required to be successful in this role include:

• Highly organized individual with experience of overseeing invoices and budgets.

• Previous experience of interaction with retail property teams preferable.

• Confident communicating and building relationships at all levels

• Is proficient in using Microsoft Office including Excel and Outlook, Adobe systems including Photoshop

• Happy to travel throughout the UK when needed.

Note: This job description could change and evolve over time to meet the needs of the business.

Key Internal Relationships:

\xef\xbf\xbd Finance

\xef\xbf\xbd Property and Merchandising Team

\xef\xbf\xbd Marketing/PR

\xef\xbf\xbd Boutiques Internal and External

Key External Relationships:

\xef\xbf\xbd Switzerland HQ

\xef\xbf\xbd Group and Independent Retailers

\xef\xbf\xbd Distribution

\xef\xbf\xbd Shop in Shop Contractors

\xef\xbf\xbd Building Contractors

Skills and Competencies

\xef\xbf\xbd Numeric

\xef\xbf\xbd Time Management Skills

\xef\xbf\xbd Customer service

\xef\xbf\xbd Flexible and able to work to tight deadlines

\xef\xbf\xbd Commercial Mindset

\xef\xbf\xbd Excellent communication and interpersonal skills

\xef\xbf\xbd Computer literate- Microsoft Office: Excel, Word. Good knowledge of Adobe systems including Photoshop

Personal Qualities

\xef\xbf\xbd Ability to build and maintain strong relationships

\xef\xbf\xbd Highly Organised

\xef\xbf\xbd Attention to Detail

\xef\xbf\xbd Team player

\xef\xbf\xbd Professional Attitude

\xef\xbf\xbd Self-driven with initiative to finding solutions

\xef\xbf\xbd Diligent

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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