Job Description

Job Title:

Project Administrator

Location:

Port of Leith

Role Type:

2-year Fixed Term Contract, with potential to extend / be made permanent

Salary:

28,000-30,000


Forth Ports is one of the UK's largest and most dynamic port operator groups, playing a key role in connecting the UK with Europe and beyond. As a multimodal ports owner and operator, we are at the forefront of delivering innovative port-related services. With our recent pledge to achieve carbon neutrality by 2032 and Net Zero status by 2042, we are committed to sustainability and driving the expansion of the UK's renewable energy sector, particularly offshore wind. Now is an exciting time to join our team as we embark on this transformative journey towards a greener future.

About The Role

We are seeking an experienced and proactive Project Administrator to join our team at the Port of Leith. This role is central to providing high-quality administrative support and effective project document control. As the key point of coordination, you will ensure documentation is accurately maintained, accessible, and up to date, supporting the wider team in delivering successful project outcomes.

Key responsibilities:

Provide administrative support to the team, including scheduling, organising meetings and maintaining office systems Manage project documentation, ensuring that all documents are properly stored, organised and accessible Maintain accurate records, databases and filing systems to ensure information is easily retrievable Support in the co-ordination of events, meetings and appointments for the team Collaborate with other teams across the business to enhance workflows, improve efficiency and increase customer satisfaction Work closely with the site team to ensure smooth coordination between office and field activities

What are we looking for?

We are looking for a highly organised and dependable individual who can take ownership of administrative processes and become the central support figure within the project team. You will be the "go to" person--capable of keeping documentation in order, ensuring colleagues stay on track, and proactively driving progress where needed. Your ability to prioritise tasks, communicate effectively, and maintain attention to detail will be critical to success in this role.


The ideal candidate will demonstrate flexibility and a hands-on approach, with the confidence to liaise across teams, including site-based personnel. As the role involves regular interaction with our site teams and may require occasional travel to other port locations, access to your own vehicle and a full UK driving licence are essential. This is a full-time, on-site role (Monday to Friday, 9am-5pm), based at the Port of Leith, with some flexibility in working hours depending on project needs.

Skills and Qualifications:

Proven experience in an administrative role, ideally with a background in the offshore industry Excellent communication skills, both written and verbal, with the ability to liaise effectively with team members and stakeholders Strong organisational and multitasking abilities, able to manage various tasks and priorities efficiently High attention to detail and the ability to maintain confidentiality when handling sensitive information Proficiency in Microsoft Office Ability to work both independently and as part of a team Strong problem-solving mindset and ability to resolve issues quickly

What Forth Ports can offer you:

At Forth Ports, our people are our priority, and we are committed to creating a flexible, open, and supportive working culture. As part of our team, you will enjoy:

A competitive salary Generous annual leave entitlement A defined pension scheme and life assurance Health promotion events and employee wellbeing initiatives Access to our Employee Assistance Programme (EAP) for you and your family Cycle to work scheme and on-site free parking Attractive Family Friendly Policies Employee discount platform offering discounts on UK-wide restaurants, car rentals, and holidays GymFlex health club memberships

We value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.

How to Apply:

If you are an experienced Administrator and looking to continue your career as part of an experienced and supportive team, we would love to hear from you. Please submit your CV and a cover letter when submitting your application via the 'Apply Now' link.

Required Criteria

Proven administrative experience with strong organisational skills and attention to detail, ideally within the offshore or technical sectors Excellent communication and coordination abilities, with confidence to support both office and site-based teams Full UK driving licence and access to own vehicle, with flexibility to work on-site at the Port of Leith and travel to other locations as required

Skills Needed

About The Company

Over our 50 years of experience we have witnessed our ports grow to become important assets to support and deliver growth both for the UK and local economies.


The growth impact has been achieved due to the continued investments in our infrastructure, making sure that our ports are able to continually develop their services and support the growth of many industries.


Our people have played a significant role. They have delivered the highest quality of service through their expertise, loyalty and flexibility and, without them, we could not have built the strong reputation and the long term agreements with many customers that we have today.

Company Culture

Welcome to Forth Ports Careers. As a leading port operator, we employ over 1,100 people across our ports in Scotland and the Port of Tilbury in London.


A career in a port business is very rewarding. There is real variety within each role and significant opportunities for promotion and career development. Don't just take our word for it; view the "Some of our People" section and the video below to gain insight into the kinds of jobs our employees do, how they've grown with us, and what motivates them each day.


The port business can be seen as a barometer for the economy and this drives us to be adaptable and fast paced as we identify new business opportunities.

Company Benefits

We are committed to creating a positive working culture for all employees, as well as a good work-life balance.


Here are just some of the benefits of working for Forth Ports.


Vacation, Paid time off, Paid sick days, Retirement plan and/or pension, Employee discounts, Gym membership or wellness programs, Cycle to work, Competitive salary, Employee Assistance Scheme

Salary

28,000.00 - 30,000.00 per year