Job Description

Project AdministratorJob Title: Project AdministratorLocation: Port of LeithRole Type: 2-year Fixed Term Contract, with potential to extend / be made permanentSalary: xc2xa328,000-xc2xa330,000Forth Ports is one of the UK's largest and most dynamic port operator groups, playing a key role in connecting the UK with Europe and beyond. As a multimodal ports owner and operator, we are at the forefront of delivering innovative port-related services. With our recent pledge to achieve carbon neutrality by 2032 and Net Zero status by 2042, we are committed to sustainability and driving the expansion of the UK's renewable energy sector, particularly offshore wind. Now is an exciting time to join our team as we embark on this transformative journey towards a greener future.About the roleWe are seeking an experienced and proactive Project Administrator to join our team at the Port of Leith. This role is central to providing high-quality administrative support and effective project document control. As the key point of coordination, you will ensure documentation is accurately maintained, accessible, and up to date, supporting the wider team in delivering successful project outcomes.Key responsibilities:Provide administrative support to the team, including scheduling, organising meetings and maintaining office systemsManage project documentation, ensuring that all documents are properly stored, organised and accessibleMaintain accurate records, databases and filing systems to ensure information is easily retrievableSupport in the co-ordination of events, meetings and appointments for the teamCollaborate with other teams across the business to enhance workflows, improve efficiency and increase customer satisfactionWork closely with the site team to ensure smooth coordination between office and field activitiesWhat are we looking for?We are looking for a highly organised and dependable individual who can take ownership of administrative processes and become the central support figure within the project team. You will be the xe2x80x9cgo toxe2x80x9d person-capable of keeping documentation in order, ensuring colleagues stay on track, and proactively driving progress where needed. Your ability to prioritise tasks, communicate effectively, and maintain attention to detail will be critical to success in this role.The ideal candidate will demonstrate flexibility and a hands-on approach, with the confidence to liaise across teams, including site-based personnel. As the role involves regular interaction with our site teams and may require occasional travel to other port locations, access to your own vehicle and a full UK driving licence are essential. This is a full-time, on-site role (Monday to Friday, 9am-5pm), based at the Port of Leith, with some flexibility in working hours depending on project needs.Skills and Qualifications:Proven experience in an administrative role, ideally with a background in the offshore industryExcellent communication skills, both written and verbal, with the ability to liaise effectively with team members and stakeholdersStrong organisational and multitasking abilities, able to manage various tasks and priorities efficientlyHigh attention to detail and the ability to maintain confidentiality when handling sensitive informationProficiency in Microsoft OfficeAbility to work both independently and as part of a teamStrong problem-solving mindset and ability to resolve issues quicklyWhat Forth Ports can offer you:At Forth Ports, our people are our priority, and we are committed to creating a flexible, open, and supportive working culture. As part of our team, you will enjoy:A competitive salaryGenerous annual leave entitlementA defined pension scheme and life assuranceHealth promotion events and employee wellbeing initiativesAccess to our Employee Assistance Programme (EAP) for you and your familyCycle to work scheme and on-site free parkingAttractive Family Friendly PoliciesEmployee discount platform offering discounts on UK-wide restaurants, car rentals, and holidaysGymFlex health club membershipsWe value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.How to Apply:If you are an experienced Administrator and looking to continue your career as part of an experienced and supportive team, we would love to hear from you. Please submit your CV and a cover letter when submitting your application via the 'Apply Now' link.About the company"As sure as the tide " - 50 years and counting - delivering outstanding results, on all manner of projects. Customers from around the world rely on our expertise to realise their ambitions.Required Criteria

• Proven administrative experience with strong organisational skills and attention to detail, ideally within the offshore or technical sectors
• Excellent communication and coordination abilities, with confidence to support both office and site-based teams
• Full UK driving licence and access to own vehicle, with flexibility to work on-site at the Port of Leith and travel to other locations as required

Forth Ports Group