Job Description

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Procurement Support Analyst
6mths FTC Maternity leave cover
York based with Hybrid Working

We have recently embarked on a journey to transform our approach to procurement right across our business and are investing in a new procurement system. This is an opportunity for someone who has some procurement experience, or understanding of it, to join a very skilled team and help provide better support to colleagues in the rest of the business to navigate our procurement systems and find the goods/services they are looking for via Preferred Supplier Lists and helping them to \xe2\x80\x98self-serve\xe2\x80\x99 where it is appropriate for them to do so.

You\xe2\x80\x99ll help shape the e2e Ivalua (new procurement system) eco-system and enhance the customer experience of colleagues throughout Hiscox who need to buy new services or goods.

You will:

• Provide the Sourcing Support Service (between 830am to 6pm) offering advice to colleagues across Hiscox on how to buy services
• Where colleague requests are deemed low value/low risk and they are directed to self-serve buying tools, provide advice on how to use these effectively.
• Administration of the Ivalua (procurement system). Training provided
• Maintaining document repository ensuring that all procurement process artefacts are stored accurately, version controlled and issued appropriately.
• Coordinate the production of packs using analytic tools within the Ivalua system to produce reports for any Procurement governance meetings, liaising with colleagues to ensure the timely submission of documents
• Processing of invoices within Oracle (this will transition to Ivalua on full roll out).
• Support the Supplier Assurance Manager is testing the Procurement control framework
• Monitor the Supplier Assurance mailbox and be responsible for the initial onboarding of new suppliers
• Create monthly supplier risk management reporting

Person Specification:

Skills & Capabilities:

• Some Procurement experience or a strong leaning towards a career in the discipline.
• An ability to develop good knowledge of the category management process and the Ivalua system to ensure you are able to add value to the queries you receive.
• Strong customer service, administration and communication skills are a must
• Dynamic and self-motivated
• The ability to extract, interpret and analyse data across a range of finance and procurement tasks.
• Shows attention to detail in their work and takes ownership of tasks by identifying the best solutions, adhering to deadlines while mitigating relationship issues and commercial risk.
• An ability to develop good negotiation/influencing skill set and coaching capability, helping colleagues to understand Ivalua and associated tools.
• High level of PC literacy, with advanced skills in Excel, PowerPoint and Word

Diversity and Hybrid working

At Hiscox we care about our people. We hire the best people for the job and we\xe2\x80\x99re committed to diversity and creating a truly inclusive culture, which we believe drives success.

We have also learned over the past few years that working life doesn\xe2\x80\x99t always have to be in the office, and now it is safe to do so we have introduced hybrid working to encourage a healthy work life balance.

This hybrid working model is set by the team rather than the business to enable you to manage your own personal work-life balance. We see it as the best of both worlds; structure and sociability on one hand, and independence and flexibility on the other.

Apply now for further information

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