Job Description

Closing Date: 22/04/2025Group: Corporate GroupManagement Level: AssociateJob Type: Permanent:Please note that this role will close at 00:01 on Tuesday 22 April and therefore we advise getting your application in no later than midnight on Monday 21 April.About OfcomAs the UKxe2x80x99s communications regulator, wexe2x80x99re delivering vital work that helps keep the UK connected and shapes the future of how wexe2x80x99ll stay connected with each other.Our work covers everything from phones and broadband, through to TV, radio, the postal service, and wireless devices. Wexe2x80x99re also taking on the challenge of making the online world a safer place. And we need people of all backgrounds, skill sets, and experiences to help us achieve our goal of making communications work for everyone.About the team youxe2x80x99ll be part ofOfcomxe2x80x99s Commercial Team provides valued and effective commercial and procurement support to the organisation. The team has significant commercial influence and plays a key role in ensuring that Ofcom continues to operate efficiently and delivers value for money.As a statutory corporation, Ofcom is bound by public procurement law and adherence to these regulations and guidelines is essential. Whilst Ofcom has its own procurement policies and processes the Commercial Team also works collaboratively with other public bodies and organisations where there are benefits in doing so.The Commercial Team operates as part of the Finance Team, led by the Finance Director. The Finance Team is part of the wider Corporate Group overseen by the Corporate Group Director.The purpose and scope of the roleThe Procurement Analyst, reporting to the Head of Commercial, will play a pivotal role within the Commercial Team. Your responsibilities will include providing administrative support, assisting stakeholders undertake low-value procurements, and ensuring compliance with public procurement law. As a key member of the team, you will contribute to achieving the teamxe2x80x99s overall objectives of ensuring value for money, high levels of compliance and delivering an excellent service to our stakeholders.Your Key ResponsibilitiesWorking with minimal supervision, provide administrative support to the Head of Commercial and Commercial Team.Undertake administrative tasks relating to public procurement and contracting, including publishing notices, taking moderation meeting minutes, and drafting letters and reports. The Procurement Associate will become a subject matter expert in this area.Work closely with stakeholders across the organisation to undertake low value procurements. Key to this will be advising colleagues of the necessary processes and procedures and ensuring compliance while maintaining a helpful and pragmatic approach.Liaise with tenderers and suppliers as needed across the full procurement cycle, communicating clearly and professionally, acting as an ambassador for Ofcom.Manage the coordination of specific reporting and data related tasks.Take full ownership of specific tasks and processes, contributing ideas for improvement.Undertake additional tasks as required.The skills, knowledge and experience youxe2x80x99ll need for success.Essential technical knowledge and experienceHighly proficient in delivering administrative tasks to a high standardHighly proficient using Microsoft Office including Word and ExcelStrong written, numerical and accuracy skillsAbility to communicate specialist subject matter information clearly to a range of audiencesAbility to handle objections and questions professionally, providing robust and rational responsesEssential behavioural attributesEvaluating Problems: Identify and solve issues by using well-thought-out strategies. Consider different angles and potential solutions to resolve concerns.Trailblazing Ideas: Bring fresh perspectives through creative and original ideas that improve processes, policies, or services.Executing Plans: Bring fresh perspectives through creative and original ideas that improve processes, policies, or services.Embracing Change: Remain flexible in the face of change, anticipating and adjusting to shifts.Owning Accountabilities: Take responsibility for your actions, decisions, and their outcomes. Show up reliably and commit to getting the job done.Pursuing Growth: Show your commitment to growing and developing. Pursue opportunities to learn and add to your skillset.Forming Relationships: Build and nurture positive relationships with people inside and outside the organisation.Harmonising Work: Work effectively with others, creating an honest team environment and sharing valuable information and resources.Articulating Ideas: Express your ideas, thoughts, and information in a clear and concise manner, ensuring messages are understood by everyone.Desirable technical knowledge and experienceExperience of working within public sector procurement or a keen interest to learnExperience using BravoSolution/Jaggaer (etendering tool)Experience using Workday (finance system)Ofcom has a clear mission: to make communications work for everyone. To be able to deliver on this, we want our organisation to reflect the diversity of background, experience, upbringing and thought that exists across the UK. We aim to recruit from the widest pool of candidates possible xe2x80x93 no matter your social background, ethnicity, sexual orientation, gender or disability.Where positions are listed as full-time, we remain open to reduced hours, part-time arrangements, job shares, and other flexible working options. From day one, we champion flexible work arrangements to accommodate individual needs.We also warmly welcome applicants who are returning to the workforce after a break xe2x80x93 for whatever reason. If you have taken time away and are ready to rejoin, we look forward to reviewing your application.Our recruitment processes prioritise accessibility and inclusivity. If you need information in an alternative format or have specific preferences, please contact our recruitment team at or call 0330 912 1378.As a Disability Confident employer, we offer interviews to disabled applicants who meet essential criteria for advertised roles. Learn more about this scheme here.

Ofcom