Job Description

Job Details

Police Vehicle Incident Admin - HC607370

Location: Police Workshops Winchester

Salary: Scale 4, \xc2\xa323,000 - \xc2\xa325,353 per annum

Hours: 37 hours per week

Contract: Permanent

Closing Date: Sunday 24th September 2023 at 23:59 hours

About the Role

To deal effectively and efficiency with all matters appertaining to police vehicle incidents, and any subsequent claims arising from them.

Key Accountabilities include but are not limited to:

1. To provide administrative support in respect of police vehicle incidents, including logging the initial report on a computerised fleet management system.

2. To liaise with insurers and loss recovery agents, cost all police vehicle incidents, provide details of repair costs to the loss recovery agents. Receive costs from the loss recovery agents and to update costs on the Computerised fleet management system.

3. To be responsible for running a number of reports including monitoring claims against third parties to ensure that the Force achieves the maximum possible recovery of its costs.

4. To assist the Assistant Fleet Manager in the provision of statistics relating to the police vehicle incidents. Monitor and resolve in-coming correspondence to the Transport Mailbox, including actions sheets, hire company correspondence and invoices for payment.

5. To assist the despatch of invoices for work carried out by the Transport Department for other Authorities.

6. To Update the Fleet Management System from RMS for the Blameworthy Codes and identify missing information from the PVI Report on RMS.

7. To check invoices from approved accident repair contractors against estimates before submitting for payment & to resolve any differences & deal with any other related queries from those contractors.

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Essential Qualifications

(Three - Five passes including English and Maths) or to have undertaken work experience deemed to have brought the postholder to a comparable level.

Essential Experience

Considerable work experience in a clerical or administrative capacity in a busy office environment. To have experience using computerised record keeping systems

Competencies and Personal Qualities

Contact details for an informal discussion

For more information please contact the Recruitment Team at police.recruitment@hants.gov.uk or on 01962 846438

Please note that the email address you supply when submitting an application will be used for contact throughout the full lifecycle of that vacancy. You will not be able to amend your contact details. You should therefore ensure that you choose an appropriately accessible email address, being mindful that the process may take several months for some roles.

Hampshire Constabulary is an inclusive employer and strives to have a workforce representative of the communities we police and serve. We recognise that we are not fully representative and are working to address this imbalance through a variety of initiatives.

The Equality Act 2010 allows us to promote equality within Hampshire Constabulary by adopting Positive Action to support people from under-represented groups. Our aim is to recruit talented people with a diverse range of skills and experience and welcome applications from all sections of the community. Our Positive Action team are available to provide support through the application and assessment process by contacting:

The Disability Confident campaign aims to remove barriers, increase understanding and ensure that people have opportunities to fulfil their potential and realise their aspirations. We will accommodate requests for reasonable adjustments where possible throughout our recruitment and promotions processes and encourage anyone requiring reasonable adjustments to disclose this at the earliest opportunity.

Hampshire Constabulary