Job Description

We are excited you have visited our Careers page. We are seeking talented individuals that are excellent in their field of expertise and are posed with all potential and skills necessary to help us meet future business challenges.

JUL20238351

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PMO Coordinator
Reference: JUL20238351
Expiry date: 2023-08-15 17:30:00.000
Location: Southwark - Becket House
Salary: Competitive
Benefits: Flexible

We have a great opportunity for a PMO Coordinator to join our highly successful Projects business unit; primarily supporting M&E projects fit out projects.

Bouygues Energies & Services works in partnership with our clients, providing bespoke facilities management and energy services across the built environment. Whether creating modern and imaginative workspaces, enhancing carbon and green performance, or delivering high quality facility services, we bring our imagination, energy and technologies to deliver a unique experience that creates tangible value and benefit to our clients, employees and their customers.

Key activities:

• Providing accurate financial quality management information reports on project progress, pipeline, variances to pipeline, PRs, POs, GRNs and PLQs. Lead with project team time recording. Keep i Finance Database up to date
• Ensure all Projects are invoiced to the client in a timely manner including liaison with Commercial team and chasing of client approvals
• Issuing of Purchase Orders and associated PO process and payments in accordance with financial procedure, involving procurement and legal and Finance as appropriate
• Resolve subcontractor payment queries on internal SAP system (Edifice) and process invoices as required. Liaise with Finance department as required
• Ensure all Quote related paperwork is presented to the client accurately and filed and archived correctly
• Ensure that project files (paper and electronic) are set up and maintained for all projects and works instructions on SharePoint/Project Database
• Ensure all financial budgets are tracked for Projects and lifecycle works, cash flows maintained and programme aligned
• Assisting Procurement and Project Managers with contracts for sign-off, including liaison with other internal specialists
• Taking and preparing minutes of project meetings

Skills, experience, and qualification:

• Previous experience in delivering high quality administrative or project co-ordination services, ideally within an FM, construction, consultancy or project management environment
• Excellent written and verbal communication skills
• Good organisational and financial tracking skills
• Solid knowledge of Microsoft Word, Excel and SharePoint
• Familiarity with Maximo and SAP systems is an advantage

We offer an excellent benefits package including

• 25 days leave
• 2 Volunteering days leave
• Flexible working opportunities
• Pension
• Company share scheme
• Cycle to work scheme
• Season ticket loan
• Employee assistance programme (Private GP Appointments, Legal support, Counselling)
• Non contractual bonus
• Access to LinkedIn training

Why Bouygues E&S Solutions?

• Bouygues Energies & Services Solutions (BYES) is an international business operating in over 25 countries and employing over 13,500 people. The company is part of the Bouygues Group - a global brand employing over 130,000 people in 80 countries within the construction, engineering, civil works, energy services, telecommunications, and media sectors.

In the UK, Bouygues Energies & Services is a leading provider of facilities management (FM), energy services, highways, and complex engineering solutions across the public and private sectors. * We place a strong emphasis on continual development, both professional and interpersonal. Currently over 2% of the Company\'s payroll is spent on Learning and Development activities. We have our own international and local training centres, delivering technical and management courses.

Be Yourself!

• Here at Bouygues we value the creativity and innovation that our diverse workforce brings, encouraging people from all backgrounds, particularly those from underrepresented communities to apply. By joining us, you will be inspired to bring your full self to the workplace, speak up and share your unique ideas. You will also have an opportunity to join our employee led diversity & inclusion communities such as WeLink (women network), Encompass (LGBTQ+), Kaleidoscope (BAME), Disability and Wellness peer support network, Parents and Carers network.
• We are an equal opportunities employer and encourage applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
• We value your privacy and we are committed to protecting your personal details. If you choose to apply for this role, please do not include any sensitive data on your CV which reveals (directly or indirectly): your race or ethnic origins, your political, philosophical or religious opinions, or your membership of a trade union, your social security number, or information which relates to your health or sexual orientation or to any criminal convictions.

Bouygues