Job Description

In this role, you will support the Foundation's Philanthropy Team by providing administration assistance, managing donor relations and processing grants. This work aligns with Foundation's strategic aim to support the Voluntary, Community and Cultural Sector in Milton Keynes.

You will collaborate with the finance team to ensure that donations are processed efficiently and accurately, assist with donor communications and engagement, and support donor stewardship. You will be responsible for maintaining accurate records, conduct due diligence checks, track the impact of grants, and report to donors and stakeholders.

Person Specification

Essential

Previous experience in an administrative role

Strong written and verbal communication skills

Strong organisational skills with the ability to manage multiple tasks and meet deadlines

Competent in the use of Microsoft Office and database systems

Knowledge of GDPR and data management principals

Strong people skills with the ability to work with donors, stakeholders, and colleagues at all levels

Ability to work independently and as part of a team

Desirable

Knowledge of the voluntary, community and cultural section in Milton Keynes

Experience in producing reports and tracking project outcomes

Experience in grant making or charity sectors

Experience working with donor databases and CRM systems e.g. Salesforce

:

Administrative support for MK Community Foundation's grant programmes:

Uploading grant applications

Due diligence / governance checks

Allocating applications to Philanthropy Managers

Arranging grant panel meetings

Producing and distributing grant panel packs

Taking minutes at meetings

Uploading grant panel outcomes on Salesforce

Informing applicants of grant panel outcomes

Recording fund allocations and arranging grant payments

Sending reminders for impact monitoring

Donor Management:

Processing donations

Monthly reconciliation with Finance team

Producing and sending thank you letters

Database Management:

Maintaining the donor database with accurate information

Ensuring data is collected and stored confidentiality in line with organisational policies and GDPR

Philanthropy Team Administration:

Scheduling meetings, preparing agendas, and taking meeting minutes

Handling incoming calls, emails, and correspondence relating to philanthropic activities.

To undertake any other duties, as required to support the Philanthropy Team

Job Types: Part-time, Permanent

Pay: 16,000.00-18,000.00 per year

Expected hours: 25 per week

Benefits:

Company events Company pension Cycle to work scheme Free parking Health & wellbeing programme On-site parking Paid volunteer time Sick pay
Schedule:

Monday to Friday
Experience:

Administrative: 2 years (required)
Work Location: In person

Application deadline: 23/05/2025
Reference ID: Philanthropy Admin Assistant
Expected start date: 01/07/2025