Job Description

Initiative unlocks business growth for the world\'s most ambitious brands. We believe in the power of media to reshape our industry and orchestrate a brand\'s entire consumer experience, by balancing both what unites people and what makes them different.

When brands unite people in culture, they build Fame, and when brands connect individuals to their unique journeys, they build customer Flow.

Media responsibility is at the forefront of everything we do, whether it\'s creating media plans that reflect the diversity of our communities, promote brand safety, and foster sustainability.

Our agency celebrates diversity in an inclusive environment where all of our 6,000+ strong talent across 90+ markets feel seen, heard, and valued. Our vision is to create not only a better media company, but also a better media industry, and maybe even a better world.

Role Description

• We are looking to appoint an experienced PA to provide efficient, high-quality administrative support to a team of Senior Executives within Initiative.
• The successful candidate will have a pro-active character, be a team player and have the ability to anticipate issues and provide solutions and can manage multiple tasks.
• You will be responsible for developing, managing and maintaining relationships with key agency personnel of all levels within the network as well as external contacts such as clients and partners.
• Attention to detail and a high level of accuracy is essential, as is the ability to work on your own initiative without supervision. Excellent use of English language (both written and verbal) and a professional image and manner are pre-requisites of the job alongside confidentiality, patience, resilience and good listening skills.

General Responsibilities & Expectations

• Complete management of all diary/schedule, anticipating needs, prioritisation and preparation for meetings and key events, including organisation of internal and external meetings. This shall include liaising with clients, media owners and offices across different time zones.
• Book venues for business lunches, dinners and meetings, managing invites, proposals and meeting requests
• Proactively follow up with various members of staff on deadlines and actions taken from meetings.
• Complete management of all business travel (including booking of all domestic and international flights, hotels, taxis and transfers)
• Producing detailed itineraries for travel schedules, business meetings and engagements
• Arranging visas where needed / applications for passports & passport renewal
• Developing, managing and maintaining relationships with key agency personnel of all levels within the Initiative network and at times Mediabrands
• Provide support to other Executives in the wider business when needed
• Completing and submitting monthly expense reports for business credit card and cash expenses in a timely manner using the SAP Fiori system
• Work collaboratively with counterparts in other global offices and cover annual leave for other assistants when necessary

Meetings & Events

• Booking meeting rooms at The Bailey via Condeco and working with The Hub to ensure the correct equipment is in place and working
• Proficient in setting up Microsoft Teams & Zoom meetings
• Organising all logistical elements to various internal, and sometimes client, events and summits, following company policy and guidelines for larger events. Includes booking venues, catering, attendee lists, AV equipment etc.
• Raising POs for travel and events

Communications

• Responsible for ensuring that PowerPoint presentations that are developed are accurate and presentable, ensuring that there is consistency across the deck
• Be the point of contact for external and internal enquiries

Desired Skills & Experience

• Proven experience of supporting at Senior Executive level
• Advanced knowledge of Microsoft Office
• Tech savvy with the ability to navigate general IT setup etc.
• A positive and can-do attitude
• Team player
• Exceptional organisational skills and able to prioritise
• Requires good attention to detail and a proactive hands-on approach.
• Have excellent time management skills and very strong communication skills, both verbal and written.
• Experience with confidential matters
• Previous experience in a busy and high-pressured administrative capacity
• Be able to demonstrate success of working to tight deadlines
• Excellent interpersonal skills
• Tolerance for ambiguity & able to work with fluidity
• Have the flexibility to adapt to a changing business with a calm demeanor and able to react positively during stressful times.
• Be able to build and maintain good working relationships, internally and externally
• Patience
• Excellent written communications
• Media, PR, Communication, Advertising experience a plus

Employee Transparency

At Mediabrands and Kinesso, we celebrate difference and believe this makes us stronger. Mediabrands and Kinesso are equal opportunity employers and committed to championing an inclusive culture that provides a sense of belonging for all our employees. We do not discriminate against any applicant based on age, disability, race, colour, ethnicity, national origin, gender, sexual orientation, gender identity, religion, belief, marital status or any other characteristic protected by law.

Please reach out to our Talent Inclusion Specialist Jess at if you would like to have a confidential conversation regarding any adjustments that would ensure our recruitment process is accessible for you. Please note requesting a reasonable adjustment will not affect your application.

The Perks

We aim to provide all our people with a supportive and fun work environment where you can develop your full potential and benefit from the broad range of opportunities within the agency. When you join us, we want to make sure you feel valued - and that you are rewarded for your fantastic work. So, we also offer a range of benefits:

• Flexi-leave, with 25 days annual leave to be taken as minimum. In addition to your holiday entitlement, the office usually closes between Christmas & New Year
• Free breakfast and free lunch
• Early finish Fridays
• Core Hours (Mon-Thurs, flexible start/finish times)
• Retail discounts
• Electric vehicle salary sacrifice car scheme
• Wellbeing programme, including Headspace & flu jabs
• Interest free season ticket loan
• Paid time off for Volunteering
• Group Income Protection
• Life Assurance
• Private Medical Insurance or Health Cash Plan (dependent on level)
• Group Personal Pension Plan with matched contributions from 3-6%
• Generous Parental Leave & Pay
• Independent mortgage advice
• Financial education
• Employee Assistance Programme
• Free eye tests
• Flexible benefits including Dental, Travel insurance, Cycle to Work, Gym Discounts and many more!

Apply NowCancel

\xc2\xa9 2023 All Rights Reserved

This website uses cookies and similar technologies to understand how you use our website to create a better experience for you. To learn more about the technologies used and your choices, please read our . You may adjust your cookie settings at any time through our cookie preferences tool. Do you agree to the use of cookies for the purposes described above? Close GDPR Cookie Banner

Accept Reject Settings Close GDPR Cookie Banner

Close GDPR Cookie Settings

• Privacy Overview
• Strictly Necessary Cookies
• Analytics and Customization

Privacy Overview

This website uses cookies and similar technologies to understand how you use our website to create a better experience for you. To learn more about the technologies used and your choices, please read our . You may adjust your cookie settings at any time by navigating the tabs on the left hand side.

Strictly Necessary Cookies

Strictly Necessary Cookies should be enabled at all times so that we can save your preferences for cookie settings.

Cookies that may be in use after you enable:

moove_gdpr_popup These Cookies are used to save your Cookie Setting Preferences. 1 Year N/A

Enable or Disable Cookies

If you disable this cookie, we will not be able to save your preferences. This means that every time you visit this website you will need to enable or disable cookies again.

Analytics and Customization

These cookies allow us to count visits and traffic sources, so we can measure and improve the performance of our site. They help us know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies, we will not know when you have visited our site.

Cookies that may be in use after you enable:

_ga Google Analytics cookie used to distinguish users. 2years

_gat Google Analytics cookie used to throttle request rate. 10 minutes

_gid Google Analytics cookie used to distinguish users. 24Hours

Enable or Disable Cookies

Please enable Strictly Necessary Cookies first so that we can save your preferences!

Mediabrands