Job Description

Company Description

Informa is a leading international events, intelligence and scholarly research group.

We\xe2\x80\x99re the specialist\xe2\x80\x99s specialist. Through hundreds of powerful brands, we work with businesses and professionals in specialist markets, providing the connections, intelligence and opportunities that help customers grow, do business, make breakthroughs and take better informed decisions.

Informa is listed on London Stock Exchange and a member of FTSE 100, with over 11,000 colleagues working in more than 30 countries.

Informa\xe2\x80\x99s divisions include:

Informa Markets, creating platforms for international markets to trade, innovate and grow. Through over 500 leading brands, our exhibitions, specialist digital content and data solutions allow customers operating in specialist markets to meet and trade, and for their businesses and markets to thrive.

Informa Connect, a specialist in content-driven events and digital communities that allow professionals to meet, connect, learn and share knowledge.

Informa Tech, a division bringing specialism in technology. We aim to inspire the global technology community to design, build and run a better digital world through research, media, training and events that inform, educate and connect businesses and professionals working in technology.



The role will report into the Chief Information Security Officer (CISO) and Chief Customer Technology Officer (CCTO) of Informa Technology Solutions & Services. The role will have an office base at 240 Blackfriars but has the flexibility to work from home (or other Informa offices) on multiple days per week, as agreed with the line manager.

Key responsibilities

• Diary, travel and expenses management for the CISO/CCTO

• Manage complex diary across a number of time zones, arranging both internal and external meetings and, when required, collate and issue agendas. Organise global conference calls \xe2\x80\x93 both audio and video as necessary. Book meeting rooms, including refreshments. Notify Front of House (FoH) of external visitors.
• Manage CISO/CCTO\xe2\x80\x99s travel requirements, booking travel & accommodation through the travel portal
• Manage CISO/CCTO\xe2\x80\x99s expense claims in a timely fashion through expense systems.
• Financial management for the CISO/CCTO

• Manage the processing of POs and invoices via SAP and Oracle (online systems) for all items referred to the CISO/CCTO.
• Management of recruitment and onboarding for all CISO/CCTO hires (perm and contract)

• Coordinate the submission of recruitment requests from CISO/CCTO\xe2\x80\x99s team for CISO/CCTO approval
• Manage the recruitment and onboarding activities for any roles reporting directly to the CISO/CCTO including coordination of necessary paperwork, facilitation of selection processes and management of IT onboarding
• Monthly reporting

• Collate monthly report submissions from department heads (template to be defined) and consolidate into reports for submission.
• Communication activities

• Maintenance of team Content on the Technology Solutions & Services Portal; preparation & coordination of communication material to be distributed to the team eg monthly newsletter
• Other general support and administrative activities as required from time to time

Qualifications

Essential:

• Advanced proficiency with Microsoft Office and Sharepoint
• Excellent time management and strategic planning skills. Resourceful and detail orientated
• Ability to work autonomously and remotely from line manager and wider team
• Excellent communication skills, both verbal and written
• High standards of accuracy, quality and attention to detail.
• Strong time management skills and ability to prioritise and work effectively under pressure without compromising quality whilst meeting tight deadlines.
• Enthusiastic, confident, outgoing "people-orientated" personality required - able to liaise with people to achieve work goals whilst enhancing relationships.
• Ability to keep information organised and confidential; integrity, tact and diplomacy skills
• Experience of managing Processes and promoting continuous improvement
• High-energy, robust and resilient, able to perform well and remain calm under pressure

Desirable:

• Understanding of key IT tooling including SAP & Oracle
• Understanding of complex and global organisations. Specific industry experience preferred

Additional Information

Why work at Informa?

Employee experience is very important to us at Informa. On top of joining a supportive, diverse and ambitious team that welcomes all types of candidates. We are also flexible with different working patterns and prioritize promotions internally. Our benefits include:

\xc2\xb7 Learning and development plan to assist with your career development

\xc2\xb7 25 days annual leave, 4 days for volunteering and a day off for your birthday!

\xc2\xb7 Competitive Benefits

\xc2\xb7 Work with high quality specialist products

\xc2\xb7 Bright and friendly staff who are all \xe2\x80\x9cexpert\xe2\x80\x99s experts\xe2\x80\x9d and additional training and development for helping you achieve your career aspiration

\xc2\xb7 Share-Match options - become a shareholder

\xc2\xb7 Regular social events and networking opportunities

We know that sometimes the \'perfect candidate\' doesn\'t exist, and that people can be put off applying for a job if they don\'t fit all the requirements. If you\'re excited about working for us and have most of the skills or experience we\'re looking for, please go ahead and apply. You could be just what we need! We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed.

As such, Informa is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.

Please let us know of any adjustments we need to make for you to show us your best self. We want all of our candidates to shine in the recruitment process! See how Informa handles your personal data when you apply for a job here -

Informa