Job Description

Personal Assistant (Self-Employed)

Location:

Oadby, Leicester

Hours:

From 15 hours per week - Mostly Tuesdays, Thursdays, Fridays.

Pay:

15 per hour

Application Deadline:

16/05/2025

Job Summary:

We are looking for a highly organised, proactive, and resourceful

Personal Assistant

to support the Director of a Hair, Scalp and skin Clinic in both business and personal matters. This role requires exceptional organisational skills, discretion, and the ability to manage multiple priorities. The ideal candidate will serve as a gatekeeper, problem-solver, and trusted advisor, streamlining operations, managing schedules, and handling confidential information with professionalism.

While the role initially offers 15 hours per week, there is the potential for increased hours and broader responsibilities as the business continues to grow.

This is a

self-employed position

and will be paid by

Access to Work

, so applicants

must be registered as self-employed

.

Key Responsibilities:

Business Support:

Diary Management

- Coordinate the director's complex schedule, including meetings, appointments, and travel arrangements.

Meeting Preparation

- Prepare agendas, briefing documents, and notes; follow up on action points.

Communication Management

- Act as the first point of contact for internal and external stakeholders; draft and manage emails.

Project Coordination

- Assist with business projects, research, and progress tracking.

Administrative Support

- Manage documents, filing, expenses, and liaise with suppliers and key stakeholders.

Social Media Management

- Oversee and maintain all social media accounts.

Premises Maintenance

- Maintain a high level of cleanliness within the premises.

Personal Support:

Diary & Appointments

- Manage personal and social commitments.

Travel & Event Coordination

- Arrange transportation, accommodation, and event planning.

Household & Lifestyle Management

- Coordinate household tasks, personal errands, and purchases.

Driving & Errands

- A valid UK driving licence is required to assist with personal and business-related travel.

Confidentiality

- Handle sensitive personal and business information with absolute discretion.

Key Skills & Competencies:

Exceptional organisational and time management skills Strong written and verbal communication High level of discretion and confidentiality Proactive approach with problem-solving abilities Strong attention to detail and multitasking skills Excellent interpersonal skills, with the ability to liaise with external stakeholders Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools Comfortable with social media platforms and happy to learn Canva for simple graphics and posts if not already familiar

Experience & Qualifications:

Required:

Minimum

2 years

of experience in an Executive Assistant, Personal Assistant, or Support Worker role Full UK work authorisation Comfortable driving with a valid UK driver's licence Full DBS check or willingness to get one

Preferred:

Experience supporting senior executives Familiarity with health or clinical environments Bachelor's degree (preferred but not required)

Schedule:

Day shifts (Monday to Friday) Weekend availability may be required
If you are an enthusiastic and organised individual looking for a dynamic Executive Assistant role, we encourage you to apply!

Job Types: Part-time, Freelance

Pay: 15.00 per hour

Expected hours: No less than 15 per week

Schedule:

Monday to Friday Weekend availability
Application question(s):

What made you want to apply for this position? Why do you want to work here? Tell me about a difficult work situation and how you overcame it. How do you stay organised when you're juggling multiple tasks and deadlines?
Licence/Certification:

UK Self employment registration with a UTR?Answer YES/NO (required)
Work Location: In person

Application deadline: 16/05/2025