Job Description

Around the world, SYSTRA\'s specialists plan, design, integrate, test, commission, project manage and deliver mass transit and mobility solutions that are relied on by more than 50 million people every day.

For more than 60 years, the Group has been committed to helping cities and regions contribute to their development by creating, improving and modernising their transport infrastructure with sustainability, accessibility and innovation at the heart of our designs. With over 9,600 colleagues globally and around 1000 in the UK & Ireland we are growing significantly and seeking out the very best talent to join the SYSTRA signature team and be part of leading the way in infrastructure design.

We are immediately hiring for an experienced and tenacious Payroll Manager to lead our dedicated in-house function, based from our York office with the flexibility of our hybrid working model. A critical role within the HR Operations team, the Payroll Manager will lead the running of the Payroll function, with responsibility for the preparation, calculation and processing of the monthly payrolls, pensions and benefits for circa 1,000+ employees. Ensuring compliance with UK and Ireland tax, payroll and pension legislation, you will also provide advice and guidance on all current payroll and tax rules and regulations, as well as interpret and advise on new legislation.

You will be processing the payrolls using ADP iHCM system, liaising closely with the HR Operations team to ensure the feed of pay-related transactions from the HRIS (IFS 10) and other systems is completed accurately and in a timely manner. You do not need to be an experienced ADP system user but this would be advantageous.

The post holder will manage 1 x Payroll Officer.

Main Duties:

• Monthly processing of payroll using ADP iHCM
• Maintenance and updates to ADP iHCM
• Respond to payroll related queries and manage a dedicated payroll inbox
• Liaise with and process payroll instructions from the wider HR team
• Calculating and applying adjustments to normal pay, eg absence and overtime
• Process statutory notifications and payments
• Process benefits payments, eg childcare vouchers, cycle scheme, pension contributions
• Carry out detailed checks to minimise payment errors
• Create monthly payroll reports for final sign off before processing
• Manage the month end close process, working closely with the Finance Team
• PAYE and NI reconciliation
• Production of payslips
• Development of ADP iHCM to meet growing business needs
• Pension processing of several complex schemes, including auto enrolment, using provider portal
• Liaise with ADP to update iHCM with any legislative and other pay related information
• Process annual payroll events, eg P60, P11D, pay review, bonus
• Maintain payroll documentation relating to Standard Operating Procedures
• Carry out regular reconciliation and audits
• Support Finance team with audit and data requests
• Produce detailed reports and analysis of employee data

Experience Required:

• Experience of running an end to end monthly payroll of a similar size
• Demonstrable legislative and transactional knowledge, CPP qualified
• Confidence in working independently, willing to chase / challenge information to ensure accuracy
• Experience and full understanding of HMRC activities
• A keen eye for detail, working methodically and accurately
• Experience of responding to payroll queries, demonstrating excellent technical understanding and strong written and verbal skills
• Ability to prioritise workload without supervision
• Aptitude for collating and interpreting data
• Experience and understanding of working to critical deadlines and with absolute confidentiality
• Excellent interpersonal skills to liaise with colleagues across the business
• Confidence to work with HR and Payroll systems to drive continuous improvement

Why SYSTRA?

Our three core values: Excellence, Connected Teams and Bold Leadership are kept at the heart of everything we do. We strive for the highest levels of technical excellence, achieving the best results through teamwork, both locally and internationally, and reward innovative thinking through encouraging all colleagues to think as leaders. We offer clear and well supported pathways for career development and qualification attainment, a competitive remuneration package including a bonus and private healthcare, an electric car scheme and a broad suite of flexible benefits to suit your lifestyle.

Flexibility
Because we value who you are as much as what you do, we want you to feel supported at work. We offer hybrid working, balancing the benefits of working from home with time in our modern, well-equipped offices for that crucial in-person contact, team development and collaborative working. We also recognise that life doesn\'t always run to the same schedule for everyone, so we have a dedicated flexible working policy to support you in tailoring your work life to reach your full potential, for more details on this, please get in touch.

Diversity & Inclusion

We provide a warm welcome and encourage applications from a diverse range of people who can enrich our company and offer perspectives which will drive better solutions in a truly inclusive environment. Our employee led working groups and clearly defined strategy help us to keep at the leading edge of important issues and keep us accountable. We want our colleagues to feel comfortable to bring their whole selves to work and continually seek new ideas and contributions to ensure we continue to grow and develop in this space.

Wellbeing

It\'s no surprise that people do their best work when they feel physically and mentally supported. Our SYSTRA Wellness Programme offers a wide range of support; from Wellness champions, to free health checks, healthy eating workshops and regular seminars, alongside access to a wide range of external support. We offer two paid days for charity work and an ever-growing social calendar.

Apply and find out more about how Systra can support you in your career journey. If you require any adjustments or financial assistance to support you in your application or interview process please email:

where your request will be treated confidentially and with respect. We pledge to offer an interview to any candidates with a disability who apply for a role and meet the minimum criteria.

As we are always looking to expand our team, we would still be interested in hearing from you if you fulfil most, but not all, of the relevant criteria for the role - you could still be just what we are looking for.

Systra