Job Description

About The Role

ADMINISTRATOR - Permanent opportunity
CONTRACT: 2x full days Mon & Tue (8.30am - 5pm)

DIVISION: Central

LOCATION: Hillsborough, Northern Ireland

Benefits: Subsidised Private Medical Cover; Life Assurance Scheme, Pension, 35 Days annual leave (Including Public Holidays)

We are looking for an enthusiastic and experienced Administrator who will be key in providing dedicated administrative support in our Hillsborough office, across two full working days (Mon & Tue)

Reporting to the Office Manager, you will have excellent administrative and IT skills along with the ability to multi-task in a quick paced environment. It is essential that you are a great communicator and have exemplary organisational skills.

The Administrator shall:

• Assist with the development and maintenance of filing and administrative systems operating in the Construction department to include the collation of materials, as required.
• Assist with production of reports and documents to an acceptable standard, as required.
• Deal with incoming and preparation of outgoing mail.
• Book and record travel arrangements for the teams based at our Hillsborough Office.
• Provide sites with Pre-printed stationery such as On Hire/Off Hire Books; Please Receive Books; Local Purchase Order Books and record the numbering and allocation of site details and user details for Accounts team.
• Provide sites with Pre-paid Postage Return Labels, as and when required.
• Relief Receptionist/Switchboard Operator.
• Take and record messages accurately.
• Undertake overall responsibility for the Hillsborough Office Archiving Records;

- Register on-line collections.
- Prepare documents for removal to/from off-site location.
- Coordinate disposal of documents which are past their contractual destroy date.
- Reconcile invoice.

This job description is intended to give the post holder an appreciation of the role envisaged for the Administrator and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.

Our Commitment

We are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.

We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.

A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request. GRAHAM reserves the right to carry out checks to ensure the validity of an applicant\'s experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.

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GRAHAM Group