Job Description

Details

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Reference number

402103
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Salary

26,455 - 27,143
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Administrative Officer###

Contract type

Permanent###

Business area

HSE - Legal Services Division (LSD)###

Type of role

Administration / Corporate Support###

Working pattern

Flexible working, Full-time, Part-time###

Number of jobs available

2

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Bootle

About the job

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Job summary

The Health and Safety Executive is recruiting Paralegal Assistants to join the Business Support Unit within Legal Services Division (LSD). This is an exciting opportunity to be a part of a team which deals with some of the most complex and significant prosecutions in this area of regulatory law which, put simply, helps to save lives.


As Great Britain's Health and Safety regulator, our enforcement powers are key, not only to enforcing compliance with the wider H&S regime, but also to backing-up our wider messages and ensuring that those responsible for causing death and serious injury are appropriately punished. This is a key role and one which will contribute directly to public confidence, both in HSE and in the wider justice system. Our legal teams cover a wide range of interesting and challenging work, including advising on policy and investigation matters across HSE, conducting criminal litigation and Notice Appeals in the Employment Tribunal, Inquests, and engagement with other regulators.


You will report to the Business Support Paralegal Officer and be working in a team of paralegal assistants.


The role is to provide general administrative assistance to Legal Services Division. The Business Support Unit acts as the first point of contact for the Division, ensuring enquiries are dealt with by the appropriate person.


In HSE, the expectation is that most colleagues will be able to work from home some of the time in line with Hybrid Working Principles.

Part time working hours are available for this role. We can accept part time applicants who can commit to working a minimum of 30 hours per week ###

Job description

Responsibilities

Liaison with Inspectors, Operational Support staff, Courts and other Government Departments Providing an outstanding administrative service to the wider team to ensure smooth running of operations Dealing with various correspondence including answering email queries, managing inboxes, triaging file receipts and recording costs Arranging Court hearings Assisting Paralegal Officer in the preparation of Court bundles Maintaining accurate records Acquire an understanding and knowledge of relevant operational and business support procedures and functions and how your role contributes to the overall success of the HSE. Input and process data, download documents on to the computer systems, ensuring accuracy and attention to detail at all times, drawing conclusions from this data to make sound decisions Work closely with your Team Leader and colleagues to deliver the key responsibilities of the post in a flexible and responsive manner, responding positively to changes of priority as work demands dictate. ###

Person specification

Essential Skills and Criteria

You will be able to:

Work effectively as a team member, including contribution to the delivery of the teams objectives Effectively communicate with customers and internal and external stakeholders. Be organised, with the ability to manage your workload, inbox(es) and prioritise effectively. Be proficient in the use of all Microsoft Office Packages including: MS Word, Excel, PowerPoint and Outlook. ###

Behaviours

We'll assess you against these behaviours during the selection process:


Managing a Quality Service Delivering at Pace Working Together

We only ask for evidence of these behaviours on your application form:

Working Together

Benefits

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Alongside your salary of 26,455, Health and Safety Executive contributes 7,664 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%, far more than the private sector Family friendly policies and working hours to help balance your home life and career Carer friendly policies to help create a supportive working culture 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1-day Civil Service privilege leave Parental leave benefits

Things you need to know

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Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours, Strengths and Experience.

Application information

You will be asked to complete an anonymised Personal Statement, of no more than 500 words, demonstrating how you meet the essential skills and criteria of the job advert.


You will also be asked to provide a 250 word statement on the behaviour detailed within the job advert.

Application Guidance

Please access the following link for guidance on how to apply and how to complete a Personal Statement https://www.civil-service-careers.gov.uk/how-to-apply/

Sift Information

The sift will take place week commencing

12th May 2025. Y

ou will be assessed on your Personal Statement and 250 word behaviour statement.

Interview information

Interviews will take place week commencing

26th May 2025.

You will be assessed against the behaviours detailed within the job advert and strength based questions.


Please note that interview and sift dates may be subject to change, based on panel member availability.

AI Tools & Platforms

During the application process candidates are allowed to utilise AI (artificial intelligence) platforms and Tools to support them in writing their Behaviours, CVs and Personal Statements. However, all information submitted must be factually accurate. This includes presenting the ideas and experience of others, or those generated by artificial intelligence, as your own. All presented information will be assessed at the Interview Stage.

Sponsorship

This role is not open to application from those who will require sponsorship under the points based system. Should you apply for this role and require sponsorship your application will be rejected, and any provisional offers of employment will be withdrawn.

Further Information

Please note that a Reserve List will be held for the period of up to 12 months. There is no guarantee you will be offered a role from our reserve lists, so if you see a vacancy on Civil Service Jobs that you are interested in, we recommend you apply.

HSE reserve the right to conduct additional checks, including Google and social media checks, when recruiting candidates into a role within HSE. These checks will be carried out in line with the Civil Service Commission Principles and, if used all candidates will be subject to these additional checks.

Due to the nature of security checks undertaken, applicants must have 3 years continuous residency in the UK up to the date of the application and, Home Office approval for indefinite leave to remain within the UK.


It is the candidate's responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application. For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached HSE Terms and Conditions document.
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.
HSE is proud to be a part of the Disability Confidence Scheme (DCS). As a Disability Confident employer, we positively welcome applications from disabled people. We are committed to making workplace adjustments to ensure anyone can participate in the recruitment and selection process.
We offer a guaranteed interview scheme for all disabled applicants who provide evidence of meeting the minimum requirements necessary for the post.
If, during the application or interview process, you require any assistance due to a disability or a medical condition, please contact us at the email address below to discuss how we can support you. For example, if you have a disability, and you need an application form in an alternative format or you would like to know more about our recruitment process, please contact: HR.Resourcing-Team@hse.gov.uk
If successful in securing your role, HSE can provide suitable workplace adjustments to support you throughout your career with HSE.
Any move to HSE from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility here
Please note, if you are a current civil servant and you are currently undergoing any of the following formal actions your application will not be progressed any further; Formal discipline action, any formal action regarding attendance, poor performance or any restriction of duties as a result of disciplinary action.

Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
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Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : JANINE HANCOCK Email : janine.hancock@hse.gov.uk
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Recruitment team

Email : hr.resourcing-team@hse.gov.uk ###

Further information

If you believe that Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition have not been met, you can raise a complaint by emailing: HR.Resourcing-Team@hse.gov.uk or by writing to HSE at the following address:


HR Resourcing Team, 2.3 Redgrave Court, Merton Road, Bootle, Merseyside, L20 7HS. If you are not satisfied with the response you receive from the Department, you can contact Civil Service commissioners:


https://civilservicecommission.independent.gov.uk/code/civilservicecodecomplaints/