Job Description

Discovery is at the centre of everything we do. Wherever you find us around the world, if you can think of a product, you can probably find it in our stores. We are part of the TJX Family which includes TK Maxx, and Homesense in Europe and the UK and across the rest of the world you will find us as TJ Maxx, Marshalls, HomeGoods, Sierra and Winners.With variety comes plenty of surprises-our environment is ever-changing, and that\'s just how we like it. Every day is an opportunity to discover something new about our business, our partnerships and even something exciting about yourself. Are you ready to Discover Different?

Provide professional, effective, and proactive PA support to our Vice President, European Corporate Responsibility Director, and the Vice President European Communications & Reputation Director.

You will be a central figure to the Corporate Responsibility and Communications & Reputation teams; a highly motivated, professional, and efficient individual who loves to communicate, plan, and prioritise.

With busy, sometimes conflicting agendas and responsibilities, you\'ll be calm under pressure and able to think ahead to anticipate and organise two busy leaders\' activities, working closely with other departmental PA\'s.

Whilst you will work on a 121 basis with the VPs, you will also be expected to provide secondary support to the VP\'s direct reports.

Key Responsibilities:

PERSONAL ASSISTANCE TO VICE PRESIDENTS

• Provide comprehensive enabling support to both VPs
• Act as point of contact and first filter between VPs and internal and external enquiries
• Extensive diary management, providing decisive but responsive and flexible organisation of the VP\'s day
• Ensure VP is kept informed of any changes in their daily itinerary
• Organise and manage internal and external meetings, anticipating the needs of those meetings, researching and collating relevant documentation and information where appropriate
• Organise and coordinate weekly, bi-weekly and monthly meetings with direct reports and their teams
• Collate and distribute incoming weekly and monthly finance, planning and analysis reports
• Manage circulation of information and reports to the Group Brand & Marketing Department and, where necessary, the Executive and SLT
• Compose and prepare PowerPoint presentations, Word documents and Excel spreadsheets, ensuring deadline compliance
• Create international and domestic travel itineraries, including flights, transportation, accommodation and meetings
• Produce and process VPs travel and subsistence expenses on a monthly basis
• Provide PA cover during absences, to B&M SVP and two other VPs
• Work closely with other B&M PAs to coordinate Management Team meetings and workload
• Update and maintain records of corporate and department documentation
• Ad hoc research of companies/professional publication subscriptions/relevant conferences and exhibitions
• Proofread correspondence, information and presentations for grammar, spelling and punctuation, with great accuracy
• Participate in PA Group meetings and activities to share best practices and build good relationships with other assistants within the global TJX family

OFFICE MANAGEMENT

• Coordinate team HR files and work with the HR Services team to maintain records
• Regularly update Brand & Marketing organisation chart and address book, as personnel changes occur
• Compose and issue department announcements about associates, events and celebrations
• Provide support with large Marketing related events such as State of the Company, CR campaigns and Team Away Days
• Schedule Key department dates (Milestones Calendar), key meetings, Reviews & PDPs
• Manage the Watford Marketing office to provide a pleasant, safe and efficient environment for permanent and visiting Associates and external contacts
• Support PA team to maintain office equipment and facilities, from printer operation to kitchen supplies
• Support B&M Associates and visitors with regular IT and Microsoft Office queries, Wi-Fi connection, Oracle and TMS issues

Key Skills, Knowledge and Experience

• Experience of working as an Executive PA, Senior Secretary or Project Manager in a fast-paced environment
• Tactful, discreet and resourceful
• Comfortable working as part of a team or autonomously
• Fluent in English - proven PowerPoint, Word and Excel experience
• Highly organised and capable of prioritising workload to deadlines without losing your eye for detail - or sense of humour
• Strong interpersonal skills - relationship building, team working, influencing skills

CORE BEHAVIOURS

Acts with integrity

• Takes full accountability for their actions and those of their team
• Role models the company values
• Faces adversity head on
• Challenges the status quo
• Respects and values opinions from diverse populations

Leads with Vision

• Drives initiatives that result in clear gains for the company
• Ensures that the vision is shared and engages everyone
• Initiates change
• A visible and credible player
• Stands firm when necessary. Manages conflict

Delivers Results

• Proactively removes obstacles
• Takes calculated risks
• Places top priority on results, is bottom-line oriented.
• Strives to make continuous improvements
• Is flexible. Takes on board new ways of thinking

Knows the Business

• Understands the company\'s culture and how to navigate through it
• Understands other areas of the business and their impact on each other
• Is passionate about enhancing customer service
• Engages and inspires others to deliver the appropriate customer service

Builds Effective Teams

• Partners effectively with other areas of the business
• Creates high performing teams
• Values each person\'s contribution
• Creates teams of individuals with complementary skills

Listens and Communicates

• Identifies and addresses obstacles that may impact on communication with others
• Demonstrates strong listening skills
• Seeks and provides feedback on own and different business areas
• Communicates effectively in group situations

Thinks Strategically

• Takes a broad view of problems by looking at all options and opportunities
• Links own strategy to the organisational strategy
• Proactively reviews trends and patterns to develop strategy
• Looks to lessons from the past when considering the future
• Is comfortable dealing with complex concepts

Develops Others

• Openly discusses potential and development opportunities
• Coaches, develops and shares talent at all levels across the business
• Attracts high calibre people into the business
• Empowers others to make decisions
• Creates a climate in which people want to do their best

Come and Discover Different at TJX. From opportunity and teamwork to growth, we think you\'ll find that it\'s so much more than a job. When you\'re a part of our global TJX family, you have the full support of a diverse, close-knit group of people dedicated to finding the greatest deals and fantastic style. Best of all? They have a lot of fun doing it.

We care about our culture, but we also prioritise the important things like competitive salaries, solid benefits and plenty of room to grow in your role. It\'s our way of empowering you to make your career here.

We consider all applicants for employment without regard to age, disability, gender, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion or belief and/or sexual orientation.

TK Maxx