Job Description

Music is Universal

It\xe2\x80\x99s the passionate and dedicated team at Universal Music who help make us the world\xe2\x80\x99s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.

The A Side: A Day in The Life

With over 45 albums released each month, the Universal Production Music catalogue covers all genres, moods, emotions and project types and is created by an ever expanding roster of hugely talented artists and composers around the globe; along side in-house creative teams dedicated to diversity, quality and authenticity.

We produce imaginative music, record in the top studios around the world and form creative partnerships that add depth and individuality to our catalogue, each with its own unique style and heritage. From our own world renowned in-house labels through to partnership labels and a large offering of themed playlists, we are dedicated to help our clients create emotional and memorable audio visual experiences no matter what type of production they are working on.

We are currently looking for a PA to provide admin and project support for the President, Universal Production Music.

The B Side: Skills & Experience

Be Organised

• Organising complex and multi time-zone diary management, including arranging frequent international business travel, meetings and conference calls
• Acting as the first port of call for all calls, emails and diary requests relating to the President
• Putting together presentations and documents relating to the department\xe2\x80\x99s artists and repertoire
• Preparing detailed travel and movement itineraries
• Arranging and preparing for individual and departmental meetings and audio-visual conference calls
• Processing invoices & expenses
• Organising departmental events
• Organising personal arrangements as required
• All other reasonable duties as requested

Be Collaborative

• Disseminating communications to the department and wider global business as quickly as possible where required
• Liaising with people at all levels across the international business and externally
• Supporting the wider department when appropriate
• Provide additional ad hoc PA support to senior leaders within UMPG as required

Person Specification

Necessary

• Proven previous experience of working as a PA at senior executive level including aspects such as diary management (across international time zones) and international travel booking
• Previous experience of dealing with senior members of an organisation (both internal and external)
• Excellent IT skills, especially in PowerPoint, Keynote, Word & Excel (or similar)
• Proven organisational skills - ability to prioritise multiple tasks
• Proven experience of working in a pressured environment, and of remaining calm and focused under pressure
• Proven experience of working under own initiative and as part of a team
• Strong project management skills
• Excellent written and verbal communication skills; pro-active in providing communication/updates to keep all parties informed of actions
• Proactive approach to work, pre-empting problems before they occur
• Excellent typing and audio skills

Desirable

• Experience using Universal Music Group internal systems
• Previous experience in a media/creative industry

Just So You Know\xe2\x80\xa6

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder\'s specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.

Job Category: Administrative

Universal Music