Job Description

Key Tasks and Responsibilities

Job purpose

The core responsibility of this role is to support YMCA Essex in establishing and achieving its mission by providing strong, effective leadership and high-quality management to the Out of School Team. This includes ensuring operational excellence, fostering a positive team culture, and driving continuous improvement to enhance service delivery.

This role will report to the Childcare Services Manager, but the postholder may also be required to support other Managers and colleagues if/when applicable.

Main Functions -

This outlines

What

the applicant will be expected to do in order to fulfil this job role.

Atmosphere

1. To create a warm, comforting and enriching environment for children, families and staff to be a part of, so they achieve to the best of their individual abilities.

2. Being the lead YMCA Essex values ambassador within the Out of Schools Team, exemplifying the organisation's values in how it behaves both internally and externally

3. To be a responsible, caring and nurturing role model for the Out of School Team staff in order to create a positive, happy and supportive environment for the team.

4. To provide safe, diverse spaces that all children can access equally.

Business

1. To oversee effective leadership and management of all Out of School settings and staff.

2. Be responsible for providing high quality inclusive childcare

3. To ensure the creation of safe, welcoming and inclusive environments for all children to develop and learn through play.

4. To oversee and manage the administration process of the Out of School Clubs, including new applications are processed correctly and entered on to the system.

5. Producing parent/carers invoices, post payments and communication surrounding accounts including managing debts and account credits.

6. To deploy staff and resources effectively, maintaining ratios in multiple settings.

7. To support and develop the Out of School team, assisting with the monitoring of staff performance and ensuring that staff adhere to policies, objectives and the staff code of conduct.

8. Ensure that YMCA Essex childcare settings are delivering a positive learning environment in line with the EYFS that makes efficient and effective use of resources and offers a wide range of learning experiences whilst reflecting diversity.

9. Ensure that staff are fostering partnerships with parents/ carers, actively promoting their involvement in their child's learning and shaping and evaluating the development of the setting.

Compliance

1. Ensure the Out of School settings meet the criteria for OFSTED to secure and sustain OFSTED registration, facilitating inspections and implementing recommendations.

2. To ensure the duties and processes required by Ofsted are in place and that they are regularly reviewed and new processes are being implemented as and when required.

3. Ensure Health and Safety policies are implemented within the Out of School settings and that risk assessments are completed as necessary and ensuring staff are undertaking all appropriate risk assessments for activities, equipment and environment.

4. Motivate and lead staff in delivering best practice and implementing policy and procedures to meet the needs of children and their families.

5. Implement all organisational and department policies ensuring all staff are complying with them, these include safeguarding and equality and diversity.

6. Ensure excellent customer experience is provided, and queries or complaints are dealt with in line with the organisation policy.

7. Ensure that settings are continually developing to ensure high quality, inclusive childcare is provided.

8. To ensure any data kept is done so in conjunction with our data protection policy.

9. Proactively keep up to date with developments in the childcare sector.

Personal

1. To Liaise with the Childcare Services Manager, Head of Youth and Childcare Service, Chief Executive Officer, Board of Trustees, Nursery and Out of School staff, students and volunteers within the YMCA and External Agencies, parents, children and members of the public.

2. To be a professional, dedicated and integral part of the Management Team that supports the Managers, Heads of Departments & C.E.O in running the services that the YMCA Essex offers.

3. To carry out other tasks which may from time to time be required by the Head of Department or Chief Executive.

Core Values -

These values outline How the applicant will carry out the Main Functions of this job role.

Christian

- inspired by faith, hope and love

Caring

- here to help everyone we can

Creative

- always looking for new opportunities

Committed

- aiming for excellence in all we do

Terms and conditions

This job description sets out the task requirements of this post. Along with the Staff

Handbook and the Terms of Appointment it forms the terms and conditions of employment within the Association.

It is recognised that the Association is involved in a dynamic environment and as such, job descriptions will be required to be periodically reviewed and amended to reflect the changing nature of the job. Such reviews will be carried out in consultation with the staff concerned and one month's written notice given of any change in the job description.

Other Duties

To undertake any other specific duties and responsibilities as may be assigned by the

immediate Line Manager or anyone else designated by the Head of youth and childcare, as necessary. To work in a flexible way to ensure that the workload is completed and to undertake any other jobs commensurate with the seniority of the post.

Discretion to Act

To exercise discretion in the performance of the duties of the post and to use best practice commensurate with the safety of clients and colleagues, and the effective and efficient use of resources.

Nothing in this is intended to authorise the post-holder to undertake responsibilities that belong properly to trustees and members of the Executive Management Team unless properly authorised to do so by the Chief Executive directly or through an appropriate Manager.

Relationships

To establish, maintain and enhance team-working with colleagues and staff of YMCA Essex and to keep confidential all information about individuals and the business. Any breach of confidentiality is extremely serious and may lead to dismissal

Personal Development

To play an active role in the development and implementation of your individual development plan.

Association Ethos

To enable the aims, objectives, ethos and core values of the Association. The Association is committed to equality of opportunity in recruitment, employment and service delivery and expects all staff to abide by our Equality and Diversity Policy.

Health and Safety

To adhere to the Association's Health and Safety policies at all times.

Line Management Responsibility

No direct line management but the post holder will be expected to supervise trainees,

volunteers, temporary workers and work experience placements as required.

Job Type: Part-time

Pay: 15.35 per hour

Expected hours: 37.5 per week

Schedule:

Monday to Friday
Work Location: Hybrid remote in Chelmsford CM1 1NZ