Job Description

Buzzqube are acting on behalf of Racing Digital in recruiting this role:

We are Racing Digital

- we exist to transform and serve the sport we love, through a next generation agile platform that will put our customers at the heart of everything we do. Enabling us to use data in a more intelligent way, allowing people to spend more time creating value and less time on administration, and ultimately transforming the way in which our customers interact with the sport.

The role

This is a part-time on-site role for an Office or Operations Manager at our office in Sharnbrook near Bedford. You'll oversee and streamline the administrative and operational functions of the office, with a strong focus on alleviating the workload of the COO in a dynamic startup environment. This role is crucial in ensuring that day-to-day administrative activities run smoothly and efficiently, directly supporting the leadership team while enhancing productivity across all departments. The ideal candidate will be a proactive, self-starter who thrives in a fast-paced environment, bringing organisational excellence and a can-do attitude to all tasks.

The person

You've probably worked as an Office Manager, Senior Administrator or Operations Manager in the past. You'll be technically capable, as well as being detail oriented and able to work autonomously. Working hours are flexible because we understand you may wish to work inside of school drop off and pick up times! As we scale, this role could become full time, so for the right person, this job could kick start your career.

Your responsibilities:

Executive Support: Act as the right-hand person to the COO by managing their calendar, scheduling meetings, handling travel arrangements, and preparing expense reports. Take on various administrative tasks to remove burdens from the COO and allow them to focus on strategic priorities. Office Operations: Oversee the day-to-day operations of the office, including answering calls, managing correspondence, organising supplies, and ensuring a productive and welcoming work environment. Team Support: Assist the delivery team by providing administrative support when required. Financial Coordination: Manage office budgets, expenses, and adhere to financial policies and procedures. Collaborate with the finance team to ensure accurate invoicing and expense monitoring. Stakeholder Relationship Management: Maintain records, update databases, follow up with stakeholders, and ensure timely, accurate support to meet their needs. Cross-functional Collaboration: Work closely with the delivery team and other internal teams to support business initiatives and ensure efficient product and service delivery.

Skills required:

Organisational Skills: Strong organisational and multitasking abilities, with attention to detail and the ability to prioritise tasks effectively. Communication: Excellent communication skills, both verbal and written, with the ability to interact professionally with employees, clients, and vendors. Problem-Solving: Capacity to identify issues and implement practical solutions in a timely manner. Team Collaboration: Ability to work collaboratively with cross-functional teams and build positive working relationships. Adaptability: Flexibility to adapt to changing priorities and handle unexpected challenges. Tech Savvy: Proficiency in office software (Microsoft Suite) and familiarity with office equipment and technology. Attention to Detail: Meticulous attention to detail to ensure accuracy in documentation and records. Stakeholder Focus: Customer-oriented mindset with a commitment to providing high-quality service and support.
Studies have shown that women and people from diverse backgrounds are less likely to apply if they don't feel they fit every skill detailed in the job description. Be aware that the skills detailed above are desirable and you need not have every skill to apply. We believe in equal opportunities and welcome applications from all suitably qualified persons regardless of their race, gender, disability, religion/belief, sexual orientation or age.

Our benefits and rewards:

The full time annual salary for this role is 30,000-35,000 dependent on experience. The role is initially for 25 hours per week working across 5 days per week. This role will report to our COO.

Flexible working environment 33 days holiday including bank holidays Company Sick Leave Private Medical Insurance Life Assurance of 4x salary Up to 1250 per annum of personal development funding Innovative environment with opportunities to train and grow with the business

Recruitment Process:

The interview process will consist of a CV submission, followed by a short call with our HR Consultant. Following this short call you'll be invited to attend an in person meeting with the COO. At this meeting, we will ask you to present on an admin related topic and we'll have a relaxed conversation about you. You should feel free to ask any questions at any stage of the process. The full process should take around 4 weeks with the chosen candidate notified shortly thereafter.

Job Types: Part-time, Permanent

Pay: 30,000.00-35,000.00 per year

Expected hours: 25 per week

Benefits:

Company pension Life insurance Private medical insurance Sick pay
Schedule:

Monday to Friday
Ability to commute/relocate:

Sharnbrook MK44: reliably commute or plan to relocate before starting work (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 22/05/2025