Job Description

Office Services Coordinator

3 month interim contract

Based in St Albans

This role is available as a 3 month interim project as we move from our current office to our new office - a very exciting project!!

The main purpose of the role is to coordinate the site on a daily basis, ensuring that all office facilities are in good working order and are clean / tidy in preparation for each working day. The role requires contact with contracted and internal support services so as to leverage and drive daily improvements. The role is vital in providing an organised, modern and well run site on a daily basis. Added to that will be the requirement to work with the team in driving good contract performance and introducing new and

improved site facilities / arrangements. Administration duties take a high level of importance with finance, software, and filing systems all requiring a high degree of competence and understanding.

Premier House is an administration building spanning four floors and houses varied commercial and service based departments. As such it will be important for the successful candidate to understand the requirements of each department and to build excellent working relationships, in order to ensure that those functions are able to perform to high standards.

We strive to be best in class and as a result, we will require the job holder to constantly review, consider and introduce new efficient and exciting processes. As a result the Office Services Coordinator will need to work with a variety of stakeholders, making certain that all proposals fit business requirements and compliment the requirement for specific departmental output.

Working within our Head Office requires interaction with all levels of colleagues up to and including Senior Management, therefore the successful candidate will need to be confident and able to communicate professionally at all levels.

The candidate will take responsibility for activities that comply with UK legislation, as such there is a requirement to ensure procedures and all related paperwork are fully completed and accurately stored. This will be vital in ensuring that the site is

successful when undergoing external auditing process.

Do you offer

• Ideally 3 years experience working within a Facilities / Office Management environment is required
• Project management skills and experience delivering small to medium scale facilities related projects
• Qualification in Health and Safety, NEBOSH preferred, IOSHH as a minimum
• a \'can do\' attitude and be self-motivated and highly organised
• Experience in building management, both within the hard and soft service delivery
• Excellent written and verbal communications skills
• High attention to detail and must have a true desire to take ownership for their own responsibilities
• Good interpersonal skills and able to remain positive and calm when faced with challenges or difficult situations
• Able to work cross- functionally and build positive relationships
• Is able to think in an agile manner and be able to adapt quickly
• Customer Focussed
• Well-developed IT /PC skills with experience using various systems
• A team player attitude
• Ability to work under pressure and adapt priorities when required and at short notice
• Ability to \'think on your feet\' and solve day to day building problems

As Office Services Coordinator you will

• Contribute and input into new strategies that benefit the business in terms of cost and employee engagement
• Review internal and sub-contractor risk assessment / method statements and either pass or fail as appropriate to ensure all documentation is relevant and fit for purpose
• Site set up and daily monitoring of communal areas such as meeting rooms and car parks
• Liaison with Premier Foods colleagues, providing solutions for any problems relating to the facilities delivery
• Liaise with landlord and management companies to discuss and drive campus initiatives that seek to improve the local business area
• Understand how the site HVAC systems works, assess and adjust site BMS systems accordingly
• Manage the coordination of site maintenance requirements, ensuring equipment is running to optimal performance and complete related administration tasks
• Organisation and maintenance of site files, both electronic and hard copies
• Develop, review, maintain and archive all written procedures /documents in line with company process and retention procedures

Ready to apply...?

Click apply, submitting an up-to-date CV tailored to this opportunity. We look forward to hearing from you.

A great British food company

Premier Foods is one of Britain\'s biggest listed food companies, employing over 4,000 colleagues at 15 manufacturing sites and offices up and down the country.

Many of our brands have been part of UK life for more than a century and you\'ll find them in 94% of British households.

At Premier foods we believe in inclusion, authenticity and individuality. We aim to ensure all existing and future colleagues are given equitable opportunities and are respected, valued and encouraged to bring their true authentic selves to work no matter who they are, what they look like, who they love or what they believe in. Our culture is one where everyone is welcome.

Premier Foods