Job Description

Since our inception in 2015 in Denmark, Liva has been a pioneer in the field of digital behaviour change. Our ambition is to empower 1 million people by 2030 to improve their health and well-being by preventing and managing chronic conditions through digitally-powered, evidence-based lifestyle interventions.Headquartered in Copenhagen and London, our collaborations with healthcare systems - including the NHS, life science companies and health insurers - allow us to impact lives at scale. We recently acquired Momenta, a leading developer and provider of evidence-based, outcome driven, healthy lifestyle solutions that help people negotiate the many day-to-day challenges they face in living healthier lives, with a focus on weight management.We are looking for an Office Manager to support our team across Finance, HR and on general office and administration duties.Itxe2x80x99s a super varied role where no two days are the same. Working mostly remotely, but with the requirement to attend in our office in Holborn when needed, you will be the go-to-person and the 'glue' for the team based in the UK.If you are an organised and motivated individual who is happy doing everything from preparing payroll to organising the delivery of service user resources to our partners, this could be the role for you!Key ResponsibilitiesHRAssist with a variety of HR tasks, including onboarding to offboarding, managing maternity leave, assisting in recruitment, pre-employment checks and moreMaintaining HR system data and administration, including benefitsFinanceIn partnership with our outsourced Finance provider, you will assist with:Monthly bookkeeping, including preparation of monthly financial statementsUpdate financial spreadsheets with daily transactionsPrepare balance sheetsTrack and reconcile bank statementsCreate cost analysis reports (fixed and variable costs)Process tax paymentsSupport monthly payroll and pensions, and keep organised recordsRecord accounts payable and accounts receivableProcess invoices and follow up with coaches, clients, suppliers and partners as neededProvide administrative support during budget preparationParticipate in quarterly and annual auditsHMRC contact and liaisonAdministration & FacilitiesEmbedding in the day-to-day business to become the first point of contactProviding executive assistance to our leadership team, which includes board meeting preparations, investor updates and diary management.Assist in preparing presentations and briefing packs for key meetings (e.g. investor meetings, monthly company meetings, etc.)Assisting team members with ad-hoc tasksSupport the planning of events, conferences, parties and socialsBooking and organising business travelOverseeing facilities, IT services and office management including ordering office supplies and equipmentAssist in developing & implementing process frameworks for the onboarding and offboarding of employeesLiaising with our co-working space provider, WeWork, booking rooms, ordering lunches for Town Halls and other meetingsSkills & experienceProven experience with bookkeeping and accountingGood knowledge of accounting and bookkeeping proceduresPrevious operational HR experienceWorking knowledge of Microsoft Office, and G Suite software and the ability to quickly learn new systems. Advanced MS Excel skills (creating spreadsheets and using financial functions) are desirableFamiliarity with accounting software (e.g. Xero, Dext, Pleo, Apron)Attention to detail, with an ability to spot numerical errorsProven experience or training in an office manager or operations role in a quick-growth/startup environment, with prior healthcare experience desirableBreadth of support experience: EA, events, admin, business supportStrong analytical, time management, prioritisation and organisational skills for working across multiple departments/disciplinesAbility to maintain a high level of confidentialityA self-starter who is organised and able to juggle multiple prioritiesYouxe2x80x99ll Get:A great opportunity to be part of a truly purpose driven team who are motivated to empower people to lead healthier, more fulfilling lives; a business in growth mode at the cutting edge of digital healthcare.You will get to work with dedicated, caring colleagues who will allow you to do your best work and be your best self, along with flexibility, autonomy and some fun along the way!Finally, you will enjoy a unique and varied role, with the opportunity to bring new ideas to the table, and help shape our future.At Liva we believe in doing business the right way. Liva is committed to both eliminating discrimination and encouraging diversity amongst our workforce. We are committed to developing a representative workforce at all levels, and maintaining a working environment that promotes the health and wellbeing of our employees. Liva will operate a fair, inclusive and transparent recruitment and selection process.

Liva Healthcare