Job Description

Description

Position at IGN

Office Manager: Ziff Davis International Ltd

Ziff Davis is headquartered in the US and is a publicly traded company (NASDAQ). We have an exciting opportunity for a proactive Office Manager to join our people team in London. This role is based in our office in Aldgate, London 5 days a week (3 days in the office). If you are at the start of your career or want to rejoin the workforce and want a diverse and varied role with the opportunity to learn or increase your knowledge in Facilities, HR and IT this is the role for you!

Key responsibilities will include:

\xc2\xb7 Ensuring smooth running and maintaining the office including health and safety aspects

\xc2\xb7 Being the first point of contact to welcome visitors and take external phone queries

\xc2\xb7 Coordinating all maintenance and repair of facilities through the Landlord and Maintenance company.

\xc2\xb7 Distributing all incoming post and signing for all deliveries

\xc2\xb7 Managing relationships with facilities - cleaning and maintenance, building management, office equipment suppliers etc

\xc2\xb7 Ensuring office is well stocked with all the necessary stationery and kitchen supplies

\xc2\xb7 Process facilities invoices and oversea facilities costs and notify Finance to manage payments

.Co-ordinating travel arrangements for employee business travel, providing itineraries and keeping within budget

\xc2\xb7 Organising office events and larger events where required together with all related administrative tasks

\xc2\xb7 Managing onboarding and offboarding processes with HR & IT

\xc2\xb7 Managing probationary process

\xc2\xb7 Maintain an Asset tracking register of machines and hardware and company property issued to employees

\xc2\xb7 Assisting IT support manager with set up and maintenance of new and existing equipment

\xc2\xb7 Organise laptop delivery and pickups from employees when required

\xc2\xb7 Configure laptops and install software required eg (antivirus, asset tracking, VPN etc)

\xc2\xb7 First line troubleshooting of hardware and software errors for PC and Mac users eg password resets

\xc2\xb7 Support Senior HR Manager with HR Projects from time to time.

\xc2\xb7 Any other reasonable requests specified by line manager

The successful candidate will have:

\xc2\xb7 A positive, can do attitude, comfortable working with staff at all levels throughout the company

\xc2\xb7 Flexible approach, able to manage a broad range of tasks, which are sometimes ad hoc in nature

\xc2\xb7 Great organisational skills and ability to manage conflicting priorities

\xc2\xb7 Basic Knowledge of HR and IT and/or a willingness to learn

\xc2\xb7 Discretion and confidentiality regarding sensitive information with a keen attention to detail.

\xc2\xb7 Ability to work well under pressure

\xc2\xb7 Previous experience working in a similar role (desired but not essential)

#IGN

Ziff Davis