Job Description

Job Title: Office and Payroll Manager

Location: Coventry, UK (Head Office)

Reports to: Operations Director

Company: Rogers Civil Engineering Ltd

Sector: Civil Engineering, Reinstatement, and Utilities

Founded: 2012

About the Company

Rogers Civil Engineering Ltd has been a leading contractor in the civil engineering, reinstatement, and utilities sector since its formation in 2012. With a commitment to quality, safety, and innovation, the company has experienced rapid growth and is now a multi-disciplined contractor providing a wide range of services across the UK. We pride ourselves on creating a work environment that fosters professional development, operational excellence, and team collaboration.

Role Overview

The Office Manager position for Rogers Civil Engineering is a leadership role responsible for overseeing the daily operations of our office. You will possess strong team management skills and have a background in administrative tasks, driving continuous improvement, driving best practices. This position ensures that the office runs smoothly and efficiently, while maintaining a strong focus on the unique requirements and challenges of the electrical utility sector.

Key Responsibilities:

Office Management:

Maintain an organised office environment by implementing efficient clerical systems. Manage office supplies inventory and liaise with vendors for procurement PPE Stock take and usage analysis Office access and security management Management of IT and Utility services, including hardware and phone renewals

Leadership & Team Management:

Supervise and manage office staff, ensuring effective team performance and collaboration. Lead, mentor, and manage office administration team members. Provide guidance, training, and professional development opportunities to team members to foster a high-performance culture.

Payroll and CIS Management:

Run and manage a weekly payroll for circa 15 employees and 100 CIS subcontractors; managing CIS, NEST pensions and PAYE management Run and manage a monthly payroll for 20 employees Answer pay related queries

HR Management:

Handle human resources tasks such as employee relations Assisting with recruitment and other HR related activities, including right to work checks and ensuring all relevant data is forwarded to our accountants promptly. Manage induction schedules, new starter and leaver processes. Assist with human resources functions, including onboarding new employees and maintaining personnel records Manage annual review schedule and support line managers in the review process Manage absence, sickness and holiday reporting

Continuous Improvement & Best Practices:

Maintain up to date Subcontractor records including insurance records & compliance documentation Ensure compliance with company policies and procedures while promoting a positive workplace culture. Ensuring compliance with legal and health and safety regulations. Partner with the SHEQ Management team to update and maintain office policies as necessary Assisting with overall growth and improvement ideas and policies to better the performance of the organisation as a whole.

Preferred Skills:

5+ years of experience in an office management or senior leadership role Proven experience as an Office Manager or similar role Previous experience of Payroll Processing, Purchase and Sales Ledger management Working knowledge of Sage 50, SAP Business One (or similar) and Excel HR experience Strong financial and commercial acumen Excellent leadership, communication, and interpersonal skills. Role relevant qualifications/certifications - beneficial Previous experience within a construction/ civil engineering environment - beneficial Numerate, organised and methodical Dealing with public and employees', complaints, queries and grievances.

Working Conditions:

The role is Office-based Collaborative environment with regular interaction across departments (operations, procurement, finance) and external stakeholders (clients, contractors, and suppliers).
Why Join Us?

Rogers Civil Engineering Ltd offers a dynamic, fast-paced work environment with opportunities for professional growth and development. You will be part of a supportive team, working with industry experts in a well-established company. If you are a driven, experienced Office Manager with a passion for ensuring administrative excellence, we would love to hear from you.

Job Types: Full-time, Permanent

Pay: 34,000.00-38,000.00 per year

Benefits:

Company events Company pension Cycle to work scheme Free parking On-site parking Private medical insurance Referral programme
Schedule:

Monday to Friday
Experience:

Team management: 3 years (preferred) Payroll management: 2 years (preferred)
Work Location: In person