Job Description

Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World\'s Navies.

Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilised on naval fleets across our allied navies around the globe.

As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our \'five-eyes\' Defence customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed.

We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, expendables, signature management, and naval power systems.

Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide!

General Management roles in Ultra lead and manage the operating and financial performance of the business and ensure that the development of talent and succession is aligned to the strategic plan.

Management Support and Communications personnel provide support in their areas of expertise.

Nationality Requirements

Candidates must be eligible to obtain the relevant security clearance required for the role, due to the nature of the programmes we deliver for our customers.



Reporting to the Office Manager, this role will provide support to all parts of the business. The job holder will be expected to be an excellent team player, although he/she will also need to work autonomously.

The management support function in Ultra provides effective and efficient administrative support, which may include:

diary management

travel and accommodation planning

expenses reconciliation

meeting arrangements

minute taking

general office management such as answering phones, speaking with clients

assisting manager

clerical work (including maintaining records and entering data)

a variety of other tasks

These roles perform a range of clearly defined procedures, and will typically be considered skilled through on-the-job experience. Resolves routine issues without supervisory approval. Has developed skills through formal training and/or work experience.

Key Responsibilities

Book Outside Hospitality and reconcile invoices relating to hospitality bookings

Prepare and set up refreshments and ordered lunches for meetings

Ensure catering supplies in the Loudwater site are maintained

Travel Management/arrangements \xe2\x80\x93 Booking Flights, hire cars, hotels

Book meetings and schedule events across time zones

Raising Purchase Order Requisitions on IFS as required

Compiling, formatting, printing and binding of documents

Assisting with admin requests sent to the Admin Team Portal

Submit expense reports for the Directors as required on Webex

Order office stationery and monitor supplies

Manage the Loudwater Pool Cars in the booking calendar

Provide absence cover for the Admin Team

Skills, Qualification and Experience

Proficiency with Microsoft Office programs

Experience in supporting multiple teams and meeting deadlines

Organisation and prioritization skills

Experience of working in a fast paced changing environment

Personal Attributes

Maintains a positive and friendly Company image

Proactive Team Player

Excellent Verbal and Written Communication

Ability to gain UK Security Clearance

Ability to think on your feet in changing situations

#LI-SS

#MAR

#LI-Hybrid

Diverse & Inclusive Employer

Ultra Maritime is an equal opportunities employer that values diversity, inclusion, equity and equality. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be your best and authentic self.

We promote a workplace that welcomes people from all backgrounds and cultures; believing that this will increase our diversity of thinking, and ultimately ensure we continue delivering on our commitments to our customers.

We do not discriminate based on race, religion, colour, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status and welcome applications from all candidates.

We offer competitive benefits including medical, dental, vision, 401k match, paid time off and family leave, and much more!

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Reasonable accommodation statement: if you need an accommodation for any part of the application process, please email

Ultra Electronics