Job Description

Location: IKM Testing UK (Aberdeen)

Overview

This Full-time office based position is a multi-faceted role providing reception type duties and administrative support across the business

Key Responsibilities

Reception & Office Coordination

Carry out front-of-house duties including answering phones, managing the switchboard, and greeting visitors. Coordinate hospitality requirements, including ordering lunches, refreshments, assisting with organising company events. Handle incoming and outgoing mail and parcels, including post office visits as needed. Maintain the facility checklist and follow through on required actions.

General Office Administration

Provide administrative support across all departments as required. File correspondence and documents. Order and manage office supplies, kitchen stock, stationery, vending machines, Assist with processing staff expenses and credit card reconciliation. If required, process and reconcile simple purchase orders during holiday cover.

Project Document Control Support

Provide full holiday cover for document control functions which would include: Updating Project Master Document Registers (MDRs). Submitting project documents to clients and tracking document feedback. Issuing and tracking operational paperwork and pen disks as part of the pre-mobilisation checklist. Scanning and filing job specific paperwork

Procurement & Supply Chain Support

Raise and process simply Purchase Orders in AX, including submission and filing of procurement paperwork. Assist with onboarding and processing of new suppliers. Maintain supplier records and update ISO certificates as required.

Other Duties

Adhere to all company protocols, procedures, and safety guidelines.

Requirements

Educated to at least Secondary School level (Highers / Scottish Higher, A Levels or equivalent)

Required Experience

Experience in an administrative, or office coordination role preferred but not essential. Proficient in Microsoft Office Suite

Personal Skills

Enthusiasm and commitment. Ability to work well in a team whilst also independently using own initiative. Good verbal and written communication skills. Good organizational and multitasking skills. Proactive with a high attention to detail. Represent IKM's best interests at all times. Excellent typing skills * Flexible and adaptable with a proactive approach