Job Description

Details

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Reference number

400751
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Salary

26,235
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Administrative Officer###

Contract type

Permanent###

Business area

MOD - Navy###

Type of role

Security###

Working pattern

Flexible working, Full-time, Job share, Part-time###

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Portsmouth, South East England, PO1 3LU

About the job

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Job summary

The Royal Navy Principal Security Adviser (PSyA) are looking to recruit an Administrative Assistant to work within the Corporate STRAP / SAP Security team. STRAP is a regime that regulates access to sensitive intelligence material which requires more protective handling than is afforded by the standard arrangements for government assets, whilst SAP is used to protect the MOD's most sensitive military capabilities and programmes. The Navy Corporate STRAP team provide support, guidance and facilitate processes for the assurance of all STRAP material, facilities, and assets Globally across the Naval Service both ashore and afloat.


Due to the nature of the role and security classification, most of the work will be required in the office-based location, although some flexible working adjustments may be arranged and mutually agreed with the line management. You will be located at PSyA HQ, at Jago Road in HMNB Portsmouth with some travel to HMS Collingwood where part of the team is located, you may be required to travel within the UK from time to time in support of the role.


This position is advertised at 37 hours per week.

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Job description

Working in a busy environment alongside civil servants and military staff, this vacancy offers the successful applicant an excellent opportunity for an exciting and challenging career in the Defence security environment. You will be supporting the PSyA STRAP / SAP team with day-to-day support. You will be a critical team member, ensuring and facilitating the timely and accurate flow if information, documents and records up and down the chain including external stake holders. Additionally, you will be responsible for the accurate recording and filing of STRAP/SAP records, data, and artifacts to meet the expectations and objectives set by the policies and other statutory requirements. You will be the glue that enables and facilitates the rest of the team SMEs to be more responsive and agile in directly supporting units and operational objectives.

Responsibilities, Activities & Duties

You will have the following key responsibilities:

Manage and maintain the RN TLB STRAP/SAP data base(s) Collate and record unit STRAP/SAP monthly returns, communicating issues to the PSyA Corporate STRAP/SAP Security Officer (CSSSO) Maintain and supervise all Protective Security Registers in line with JSP440. Maintain RN unit STRAPSO group emails. Manage SharePoint files systems, distributing reports and associated documents when authorised by CSSSO SO1s, liaise with units to enable this Update KPI reporting dash boards monthly Conduct STRAP inductions / de-inductions when required Be the CSSSO workspace coordinator liaising with PSyA Office Manager and STRAPSO on routine administrative requirements Liaising with SPECAP on related SAP documentation and records Support EO activities during leave periods Provide and share STRAP Security clearances internally and externally as required Ensuring data is correctly protected in line with policy and legislative requirements Assist in the development and production of training, educational and awareness materials, and briefings ###

Person specification

Essential Skills and Experience

Hold a current DV clearance or be able to attain DV clearance Must Hold UK Nationality Experience with MS Office 365 applications, in particular Excel, Word, PowerPoint, Teams and Sharepoint A positive and enthusiastic approach with a willingness to learn To be comfortable working within a team but also can work with minimal supervision Ability and confidence to build relationships and work up, down and across CoC both internally and externally Enthusiastic, inquisitive and ability to learn new skills and ways of working. Able to work at pace and priorities workloads to meet deadlines.

Desirable Criteria:

Knowledge of MOD Protective Security processes, ideally with direct experience working within the MOD's Security Policy Framework (SPF) Security professional or knowledge of MOD STRAP Security processes Working Knowledge of Cabinet Office Supplement Good working knowledge of JSP 440

STRAP is a regime that regulates access to sensitive intelligence material which requires more protective handling than is afforded by the standard arrangements for government assets. As the post holder will have access to very sensitive information.


This post requires British nationality (some dual nationalities may be ineligible), and candidates must either hold or be able to attain Developed Vetting (DV) security clearances. Additionally, there are limitations on travelling to a small number of countries and we will undertake additional security checks as part of the recruitment process. Applications from candidates with close connections to certain countries may take considerably longer to process, or in some cases result in a withdrawal of an offer of employment. Further details will be provided at the conditional offer stage.

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Behaviours

We'll assess you against these behaviours during the selection process:


Working Together Managing a Quality Service Delivering at Pace

Benefits

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Alongside your salary of 26,235, Ministry of Defence contributes 7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.


The post does not offer relocation expenses.


External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.



Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.


Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.


The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.


MOD Recruitment Satisfaction Survey - We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

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Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours and Experience.
This vacancy is using Success Profiles , and will assess your Behaviours and Experience.


You will be assessed on your CV and a 500 personal statement at application and interview.


During the selection process you well be assessed against these behaviours;

Working Together Managing a quality Service Delivering at Pace

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .


As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.


Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.







Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

Open to UK nationals only.###

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : Tierney Day Email : tierney.day118@mod.gov.uk
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Recruitment team

Email : DBSCivPers-Resourcingteam3@mod.gov.uk ###

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.