Job Description

Part time - 16 hours per week



You will provide a secretarial service as part of Cancer Services, providing a full and efficient secretarial service to the Directorate in support of the work of Consultants , other Clinical Staff and the Clinical Lead to maximise patient care.



You must have be able to touch type to a high standard, paying particular attention to accuracy and detail and be able to prioritise work in order to maximise the effectiveness of the service and demonstrate a high level of organisational skills. The role also provides a front of house service to patients and relatives where good communication skills are essential. The post is part of a team comprising of Medical Secretaries and Administration Clerks.



You must also demonstrate a willingness to contribute to the team objectives of the department in providing a high-quality service and support new staff as required.



Opening, sorting and prioritising incoming mail for the department and managing files to marry up with incoming correspondence.



Logging of incoming phone calls; responding to those not requiring input from colleagues and passing messages to other professionals as appropriate. Dealing sympathetically and politely with all telephone callers.



Type clinics letters, discharges and other patient related documentation. Ensuring that all work leaving the department is of the highest quality in terms of presentation and layout and is dispatched within agreed timescales.



"Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives."



File tests and loose histories regularly as appropriate



Ensure all investigatory results are seen promptly by the Consultant referring for test, or agreed member of team during periods of leave, and processed accordingly



To provide an administrative service to nominated medical staff as required (eg diary management, computerised and hard copy filing systems)



To actively take part in the Choose and Book appointment service processing new referrals in accordance with the guidelines.



Please see the attached job description for full information