Job Description

Group / Team

General Counsel & Risk

Working pattern

Full Time

The opportunity

The Opportunity:

Key Internal Relationships:

• Group Head of New Business Intake
• Client & Matter Data Manager
• Client Approval Team
• Conflicts Team
• Tax Team
• Revenue team

Key Responsibilities:

• Work closely with the matter team to ensure new transactions are set up optimally to meet both external client and legal requirements and internal reporting/billing requirements.
• Assistance with opening of new clients/matters and generation of matter numbers
• Monitor the setup of clients/matters to ensure compliance with the regulations and billing/rates requirements, liaising where relevant with the Business Finance, Risk Management and Tax Teams.
• Actioning changes to clients and matters as requested by matter teams
• Assistance with the setup of ebilling clients
• Using the information held within the Practice Management system to assist internal clients (lawyers/secretaries) by responding to their enquiries
• Liaising with the other New Business Intake teams to ensure a joined up and efficient process for the fee earners and PA\'s.
• Identify process improvements to the internal NBI Matter Management processes
• Ad hoc project support for the NBI team globally

Skills, experience and qualifications

Skills, experience and qualifications:

• Educated to degree level preferably with a law degree
• Excellent research and analytical skills.
• Good commercial awareness.
• Ability to prioritise workload.
• Excellent attention to detail and accuracy.
• Ability to work autonomously and prioritise multiple tasks simultaneously.
• Excellent verbal, written and face to face communication skills.
• Proficient knowledge of Microsoft Word and Excel.
• Ability to work well under pressure and to deadlines.

Group / Team description

Group/Team Description:

The Global New Business Intake (NBI) team seeks to ensure that acceptance of a new client/matter by the firm will not give rise to unacceptable risk to the firm as a whole while seeking to maximise the business that can be accepted. All new clients and matters across the global network are reviewed by the NBI team prior to acceptance.

NBI assists in mitigating the firm\'s risk in relation to:

• Conflicts: both legal and commercial
• Reputation: in relation to all new clients and matters
• Sanctions: ensuring that the firm is not itself in breach of sanctions obligations applicable to it or its partners/staff
• Strategy: with the input of relevant partners, accepting matters/clients that are complementary to the firm\'s broader strategies
• Financial: through consideration of the creditworthiness of clients

NBI is a global team based in London, Sydney and Paris. It is comprised of 3 sub-teams: * Conflicts team

• Financial Crime Team
• Matter Management team

The firm currently operates with two separate Practice Management Systems (PMS) and as a consequence, there are differences in how matters are opened depending on whether it is a matter outside or inside Australia. For the most part, the processes undertaken by the NBI team are the same regardless of the jurisdiction or the local PMS. In addition, the team\'s working hours endeavour to ensure coverage across the firm regardless of the location of the new matter/client.

Role type

Business Services

Contract type

Permanent

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Herbert Smith Freehills

Herbert Smith Freehills