Job Description

Salary

22,697 per annum

Contractual hours

36.5

Basis

Full Time - All Year

Region

Permanent

Package

On Site Gym
Parking
LG Pension Scheme
Staff Discounts
Cycle to Work
Car Scheme

Job category/type

Support Staff

Date posted

04/12/2024

Job reference

REQ001538

We are seeking to appoint: Maths & English administrator

Provide administrative and secretarial support within English and Maths and ensure the administration and maintenance of computerised and manual systems are maintained.

Liaise with Faculty Administration Managers in the smooth and effective running of English and Maths delivery when necessary

Key

Accountabilities and Responsibilities

1. To provide secretarial and administrative support to the Director of English and Maths and Heads of School

2. To maintain the diary and schedules of appointments for the Director and Heads of School where required. This is to include the maintenance of the overall directorate meeting schedule.

3. To support the Director and Heads of School with the effective provision of faculty information to SLT, MIS and other areas within the college as required.

4. To support the Director and Heads of School with college data functions relating to the Directorate to include, but not restricted to, timetabling, register amendments and the validation of the information recorded. To liaise with external and internal customers and suppliers and outside agencies.

5. To maintain administrative, financial and technical records as required

6. To prepare documents as required using Microsoft Word, Excel, Power Point, and Access applications and databases.

7. To take minutes when necessary and to attend meetings as required by management.

8. To assist with the organisation of and support with open day/evenings, learner voice conferences/meetings and student award ceremonies.

9. To raise purchase requisitions, maintain financial records of invoice and expenditure across the Directorate for each school as required. Ordering, storing and distributing resources.

10. To maintain confidential /personal filing systems as required.

11. Monitor action points from meetings requiring attention by teaching staff and ensure these are followed up and actioned where appropriate.

12. To assist with general queries and the reception of students, staff and visitors to the Directorate. 13. To ensure deadlines are met in accordance with agreed action plans and instructions.

14. To check data and disseminate information to Directorate staff as required.

15. To deal with incoming/outgoing post, internal and external.

Other Duties and Responsibilities

a) Comply with internal and external quality standards and contribute to the College's strategic aims.

b) Comply with college policies and procedures and health and safety regulations.

c) Support the safeguarding and promotion of students' welfare.

d) Maintain confidentiality in relation to all College information and to comply with Data Protection Legislation.

e) Participate in the College's Appraisal scheme and undertake any training as required.

f) Support and actively participate in the implementation of the College's Equal Opportunity policies

The for this role has been attached, please refer to this for a more detailed information of this role

About South and City College Birmingham's

We are one of the largest further education providers in the UK, with eight campuses across the city. We are committed to ensuring students have the relevant skills, qualifications and experience for their future, whether that is to seek employment or continue their education.

Our vision is to be recognised as an outstanding educational and economical resource by, providing outstanding education, training that is primarily vocational in response to the needs of the learners, employers and other key stakeholders.

At South and City College Birmingham, equality, diversity and inclusion are integral to who we are and what we do. We are firmly committed to promoting and imbedding the key principles for all within our institution, from our learners to our staff, governors, employers, visitors and contractors.

For further details about the role and how to apply:

Specified in the , please contact the People Services team by email to hrteam@sccb.ac.uk



South and City College recognises that personal safety is a fundamental precondition for effective and successful teaching and learning and can only be felt in a safe learning environment that promotes well-being, safety and security for all students, staff and visitors. Safeguarding is a core element of all aspects of college activity.

This post is exempt from the Rehabilitation or offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020).



Candidates should be aware that if shortlisted, an online search will be conducted as an additional safeguarding check. We will carry out an online search about you for information that is publicly available online. This will only be carried out on shortlisted candidates prior to interview. This processing of data will be conducted under the legal basis of (Article 6(e) public task in line with the guidance laid out in paragraph 221 of Keeping Children Safe in Education (KCISE) 2022. Any data collected during this search will be retained in line with our retention schedule which is available on request.



This post is covered by Part 7 of the Immigration Act (2016), and therefore the ability to speak fluent English is an essential part of the role.